The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
Reporting to the Assistant Manager of Treasury Services, this position is responsible for the daily monitoring and maintenance of all incoming funds for the University. This includes downloading payments, identifying and accurately allocating and disbursing payments, and posting amounts to appropriate FAST accounts. The Banking Clerk liaises with a contact at the bank to identify any discrepancies between the transactions recorded by the bank and those as per UVic records doing variance investigation of all transactions, and is the point of contact for all banking correspondence. Duties include advising on deposit requirements, direct deposits, international payments and protocol for the University. In addition, the Banking Clerk troubleshoots all issues of unidentified or missing incoming deposits by communicating with banks, departments, vendors and individuals, setting up pre-approval debits, direct deposit requests and responding to all banking related enquiries.
Ability to provide excellent client service by effectively communicating banking and incoming payment practices and procedures to department staff.
Ability to plan, organize and prioritize effectively, while working well under pressure and with interruption
Ability to multitask and manage time sensitive deadlines
Advanced skill using MS Office with an emphasis on Excel skills, Outlook and general business equipment
Ability to maintain large Excel templates and to analyze and produce comprehensive results from large quantities of data
Strong financial skills with an ability to perform analysis, reconciliations and the ability to take initiative and problem solve
Ability to work well both independently and within a team environment
Knowledge and understanding of General Accepted Accounting Principles
Comprehensive knowledge of University policy and procedure and ability to evaluate accordingly
Knowledge of the FAST and Banner systems
Cash management practices and online banking software tools
Minimum 3 years’ experience working in a large, complex organization with applied skills in accounting policies, practices and procedures; preferably in cash operations/banking unit
Experience processing transactions and performing account reconciliations in complex financial and banking systems
Experience with payment card and e-commerce administration in a multi-merchant or similar environment
Bank account reconciliation experience, preferably with high volume accounts
An interest in or experience with training users in cash operations is considered an asset
An equivalent combination of education, experience and/or training may be considered
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Read our full equity statement here: www.uvic.ca/equitystatement.
Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: firstname.lastname@example.org. Any personal information provided will be maintained in confidence.
995245-ACCT-2021-UPD JD-Banking and InvestmentClerk-PB8