Administrative Assistant

Calgary Academy - Calgary, AB (30+ days ago)

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Our Approach

At the heart of everything we do is the child. For almost 40 years Calgary Academy has been providing an unparalleled environment that embraces students’ unique learning profiles, providing individual pathways to student success! We design engaging, student-centered experiences that nurture a love of learning. Our approach to teaching and learning is supported by our four pillars, beliefs, and the CA Way which empower diverse learners to pursue lives of passion and purpose.

About the Role

Everyone knows that first impressions matter, and the school Administrative Assistant is the face of the organization and our values. Ensuring a compassionate and exceptional client experience for all internal and external stakeholders is your mission and top priority. You are the hub of the school and a go-to person for administrative matters, phone inquiries, visitors, attendance, school events and all things CA! You thrive on multi-tasking and organization is your middle name, as this position is the administrative backbone of Calgary Academy. The Administrative Assistant understands the importance of why we do what we do and acts with the best interest of every child at heart.

Please note that the start date for the role is August 17, 2021.

Highlights of Key Responsibilities
Greet and interact with visitors, students, families and staff which require tact, discretion, courtesy and professionalism, contributing to a warm and welcoming environment
Provide exceptional and timely in-person, phone, and e-mail experience to all stakeholders
Provide clerical and administrative support to staff, administration, and families
Maintain accurate attendance records and monitor student attendance through the day
Support the planning, preparation, and execution of school events
Manage school supplies, school equipment, and inventory
Support administration and staff in necessary communications
Demonstrate innovation through fostering creativity, adopting new practices and technologies, modernization, research, and partnerships.
Excellent communications skills and ability to work and converse efficiently with all levels of colleagues, clients and external contacts
Results-oriented with a strong aptitude for organization and office administration
Warm, pleasant demeanor who works well with all personalities
Ability to handle confidential information with complete discretion
Detail-oriented and able to multi-task effectively despite distractions
Ability to prioritize and meet targeted deadlines
Loves working with children and in a school environment
Team player who possesses a positive, solution-oriented approach
Committed to the highest level of professional excellence
Highly proficient with computers and technology, including in Microsoft Office applications
Experience with PowerSchool considered an asset
Our Assets

Our culture is defined by REACH and that is visible in everything we do, including continuous efforts to be the employer of choice and to provide the best workplace for all employees. We offer a collaborative work environment and professional learning opportunities, all driven by our strategic plan. We also offer competitive salary, flexible benefits package, wellness allowance, matching RRSP program. This position adheres to the School Calendar which means paid winter break, spring break and summer break!

Our Application Process

To apply through ADP Workforce Now, click the apply now button below. Applications must be in by June 13, 2021.

Your application must include:
Cover Letter

Demonstrate how your skills and experience align with Calgary Academy’s philosophy and mission. After exploring the Headwater Learning and Calgary Academy websites, share what makes you feel particularly connected to the work we do and how you can help us achieve our goals!


Demonstrate your competencies, skills and experience.

We wish to thank all candidates for their interest in Calgary Academy but only those selected for an interview will be contacted.