Fund Administration and Oversight Analyst

Scotiabank - Toronto, ON (30+ days ago)

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Requisition ID: 65070

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Purpose of Job:
Reporting directly to the Senior Manager, the Fund Administration and Oversight Analyst will be responsible for daily oversight, management and coordination of the operations for investment funds including but not limited to; Net Asset Value (NAV) oversight, regulatory filings, financial statements and audit, expense budgets and invoice tracking for the funds, dealer and transfer agency system support.

In addition, this role will require building relationships and interaction with a number of third party service providers for the investment funds and with counterparts internationally as it pertains to supporting the fund business from a fund administration oversight and governance perspective.

The Fund Administration and Oversight Analyst should possess the knowledge, skills and experience required to assess, recommend and implement process improvement to operational efficiencies and platforms in an effort to better support the fund administration business.

You will have the opportunity to be part of a dynamic, successful and well respected mutual fund operations and oversight team that works closely with senior partners across multiple divisions of the company. You will be given the opportunity to make a difference and take ownership in a role where your efforts will be recognized and rewarded.

Major Responsibilities:
1. Fund Administration Support and Oversight

Ensure approach is consistent with industry best practice for control, oversight and management of the production of fund’s net asset value and where appropriate provides input and drive to enhance such processes.
Maintains strong relationships with Fund Administration teams in ensuring consistency of process and optimal use of resource to provide various control and administrative duties (such as daily NAV review, tolerances checks, invoicing, etc.) to achieve complete and robust oversight of vendors and specific fund processes.
Ensure appropriate disclosure according to regulatory requirements (e.g. IFRS) including disclosure requirements for new products, changes in accounting policies and changes in IFRS and GAAP.

Prepare, review and maintain:
The fund administration operational activities for the daily, monthly, quarterly, semi-annual and annual reporting processes necessary to provide clear and concise information, with commentary as appropriate
Manage the production of the fund’s management report of fund performance (as required)
All aspects of the internal and external reporting of financial information for the investment funds
Coordinate the production and review of the financial statement and MRFP production process (quarter/semi/annual) and ensure that all regulatory reporting requirements are met
All regulatory filings for the funds, such as the preparation and review of simplified prospectus and annual information form, review of offering memorandum.

Assist in the preparation of:
The audit process for the funds. Liaise with auditors in regards to audit planning and ensuring audit queries are addressed in a timely manner with auditors for completion of all related audit documentation
New fund launches. Liaise with appropriate internal groups
Assist in the preparation for the review of fund expenses, fund budget, MER and absorption calculations to ensure appropriate calculation and resolution of issues
Participate on special projects/tasks, providing input on financial reporting, prospectus renewals, new fund launches, etc. (as required)
Contribute to required Board or Committee reports reflecting operational developments, issues and actions and represent operations at board meetings and any specific sub-committee groups.
2. Dealer and Transfer Agency Support and Oversight

Support and manage the relationship with various investment dealers and stakeholders
Identify and implement opportunities for system and operational improvements within the team to better support the business and customers.
Support project management initiatives such as, new products and fund terminations, etc.
3. Operational and Trade Settlements Oversight

Oversee and support functions such as security master, trade reconciliations, corporate actions, private placements, loans and market openings)
Key contact for trade verification related matters between the Investment team, custodian, broker, etc.
Ensure data required by the investment team for portfolio trading such as cash positions, security positions etc. is provided on a timely basis
Develop a strong knowledge of systems, various interfaces and portfolio management data;
Liaise with custodian, brokers and internal departments to ensure timely and accurate execution of departmental job functions.
4. Reporting Control and Oversight

Manage the day-to-day activities for the regular monthly, quarterly, semi-annual and annual reporting processes necessary to provide clear and concise information, with commentary as appropriate.
Lead and be responsible for all aspects of the internal and external reporting of financial information for the investment funds (the “Funds”) across multiple brands and business lines.
Responsible for the preparation, coordination, production and review of the financial statement and MRFP production process (quarter/semi/annual) and ensures that all regulatory reporting requirements are met.
Ensures appropriate disclosure per regulations (e.g. CICA, IFIC, OSC) including disclosure requirements for new products, changes in accounting policies and changes in IFRS and GAAP.
Lead and be responsible for regulatory filings for the funds – such as preparation and review of fund facts, review of simplified prospectus and annual information form, review of offering memorandum.
Coordinates and training of staff resources within Fund Administration Department
Coordinates with auditors in regards to audit planning, ensuring audit queries are dealt with by staff;
Liaise with appropriate groups on new fund launches to ensure coordination with auditors for completion of all related audit documentation;
Responsible for the review of fund expenses, fund budget, MER and absorption calculations to ensure appropriately calculated and any issues highlighted/resolved

Role Requirements:
Strong interpersonal skills to effectively interact with senior management and team members.
Highly motivated, innovative and results-oriented individual with strong quantitative skills and highly developed financial analysis skills.
Good knowledge of capital markets, mutual funds and the mutual fund industry is required.
Good knowledge of conditions in the countries being supported for product development initiatives from a legal/regulatory, political, tax and cultural standpoint as well as familiarity with the capital markets, portfolio management, mutual funds and the mutual fund industry.
Strong operational, analytical skills, along with a well-developed knowledge of current project management methods. Detailed knowledge of computer project management, word-processing, spreadsheet, and presentation software are essential.
Attention to detail and the ability to adhere to time-sensitive deadlines.
Strong communication skills to aid in obtaining the support of management of the various and diverse EO and Bank subsidiary support groups.
Excellent written and verbal communication skills.
Strong initiative, analytical thinking and creative problem solving skills are mandatory.
International financial services experience is preferred.
Possess appropriate investment industry accreditation to support Investment Product development. This should include accreditation with Canadian Securities Course [or equivalent], Investment Funds in Canada.
Ability to materially contribute to a strong winning team in order to support implementation of department initiatives.
Exceptional interpersonal and communication skills are required. The role must demonstrate initiative and be able to perform well under pressure and simultaneously handle multiple assignments
Demonstrated leadership and team management skills

Skills and Experience:
University Degree with a professional accounting designation.
Accounting designation such as CA, CGA, CMA is preferred
Minimum 3 years of related experience in the mutual fund industry.
Experience in the International fund administration / asset management environment required.
Experience in a supervisory / managerial role is an asset.
Proficient in MS Office (excel & access).
Experience working within a team environment.

Location(s): Canada : Ontario : Toronto

As Canada's International Bank, we are a diverse and global team. We speak more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.