Associate Director, Faculty Relations & Academic Administration

University of Victoria - Victoria, BC (30+ days ago)

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The Office of Faculty Relations and Academic Administration (FRAA) is a resource committed to supporting the University’s mission by:

facilitating a healthy work environment by building a collegial and inclusive community with and among faculty, librarians, the Faculty Association and university administration
supporting academic leaders to achieve their objectives by providing timely, high-quality support and advice and professional development opportunities which reflect the priorities and values of the institution
enabling administrative effectiveness by developing and administering clear policy, efficient processes and accurate data management.

Our work is guided by:
a principled approach which is reasoned, respectful, equitable, and without discrimination
professionalism, which includes maintaining competence and taking accountability
continuous improvement to ensure the service we provide is high-quality, efficient, and responsive to the needs of those we serve
a recognition of the importance of effective communications and clarity of purpose
a commitment to collaborative, cooperative and supportive teamwork

The salary range for this position is:
Recruitment range: $86,815 - $108,518 maximum starting salary is determined through knowledge, experience and internal equity.

Performance range: starting salary to max of $124,797 is available through annual performance increases

Job Summary

In consultation with the FRAA AVP and Director, the Associate Director leads the development of effective and efficient academic administrative process for the portfolio. Examples of areas of responsibility in this category include, but are not limited to: oversight of the salary processes, appointment, reappointment, promotion and tenure/continuing appointment processes, leave processes and process for other faculty actions; collective agreement implementation; and development and maintenance of the FRAA budget.

Under delegated authority, the AD FRAA reviews/approves faculty actions (e.g. extra-to-load, stipend awards, honorariums etc.) ensuring compliance with collective agreements, policy and accepted practice.

The AD FRAA provides recruitment support by:
Overseeing administration of searches for Deans and VPAC AVPs;
Overseeing administration of searches for FRAA recruitments;
Undertaking the VPAC review process for faculty/ librarian recruitment, salary anomalies and retention adjustments

The AD, FRAA acts as the primary Faculty Relations Consultant for a limited portfolio of clients, supporting UVic and FRAA’s missions by providing expert, informed advice to academic and administrative leaders within the Faculties on matters relating to the employment of faculty and librarians. Using highly evolved problem-solving skills, conflict management, negotiation and superior communication skills, the AD, FRAA facilitates the resolution of labour and employment issues with employees, leaders and the Faculty Association and manages related risk.

This position has supervisory responsibility for the Faculty Relations Associate role.

Job Requirements

Qualifications and experience:
Graduate degree in Industrial Relations, or an undergraduate degree in Law, Business or Human Resources with a relevant professional designation.
Minimum 3 years’ experience working in a human resources/labour relations capacity at a Consultant/Leader level, within a large, complex, multi-union environment.
An equivalent combination of education and experience may be considered.

Key job-specific competencies:
The incumbent must have and maintain currency in knowledge and understanding of:

current employment and labour legislation and jurisprudence
the collective agreement(s), policies and procedures for the client groups serviced by FRAA
best practices in human resources management including, but not limited to, recruitment and retention, training and development, change management, conflict resolution, and labour relations
issues relating to human resources in the academic environment
the university, its structure, academic programs
best practices in process management and effective organizational change

The incumbent must have skills and abilities as follows:
Excellent interpersonal skills which exhibit diplomacy and tact and which support the development of positive relationships even in an environment of stress and conflict
Excellent communications skills (verbal and written, individual and group) which support persuasive advocacy and clarity of message in a comprehensive and concise manner
Strict adherence to the principles of confidentiality
The ability to apply the required knowledge and understanding of human resources practice in an academic environment to effectively support and advise a variety of stakeholders, with varying levels of knowledge and skill.
Analytical ability which supports identification and resolution of a variety of complex issues
Judgment, analytical and problem-solving skills with a consultative and collaborative approach to address issues and opportunities
The ability to think and act strategically and to understand and manage the issues in the context of the mission, vision, values and objectives of FRAA and the wider University.
Strong organizational skills including, but not limited to, file management, project management, timeline management and team leadership and support
Expertise in policy development, investigation, research, and report preparation for multiple audiences
Functional proficiency with Microsoft Office (Word, Excel, Powerpoint, Outlook) and the capacity to become functional with human resource information systems.
Ability to be proactive and take initiative
Strong record of teamwork with the motivation and ability to work independently with little supervision
Ability to take on leadership roles and manage high functioning teams
Ability to work in a fluid and challenging environment with changing priorities and deadlines
Possesses a reputation for resourcefulness with a strong sense of accountability and a principled approach
Effective staff supervision style

The incumbent must demonstrate the following attributes:
Good judgment, logic and discretion
Professionalism and sensitivity to the views and feelings of others
Adaptability and flexibility
Fortitude in the face of resistance, conflict and stress
Ability to work productively and meet multiple deadlines
Strong values consistent with those held by FRAA (respect, fairness, equity, collaboration, cooperation, professionalism, accountability, continuous improvement)

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here:

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Belinda Fontes, HR Programs and Project Manager, at Any personal information provided will be maintained in confidence.
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