Executive/Personal Assistant (with Marketing background)

AbleDocs - Oakville, ON (30+ days ago)

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AbleDocs is the worldwide leader in document accessibility, processing millions of documents per month for clients ranging from independent designers, to Fortune 100 organizations and government entities from around the world. Making documents accessible for people with print disabilities is all we do! We push the limits of making content accessible to all, ensuring people with print disabilities can live independently.

The Executive/Personal Assistant will provide support to senior level staff members by exhibiting the efforts of a team player and strong time manager with exceptional communication skills. The individual will work with our President and Senior Marketing Strategist to:

Executive/Personal Assistant Responsibilities:

  • Organize meetings and events, and make travel and accommodation arrangements
  • Review incoming correspondence, distribute, and respond accordingly
  • Prepare documentation such as agendas and figures for meetings/presentations and

co-ordinate any project work

  • Compile and prepare reports, presentations, and correspondence
  • Pick up and drop off documents, mail and IT equipment from/to the office and from/to various locations across the GTA
  • Coordinate schedules/calendars
  • Handle personal banking needs and errands
  • Assist with personal errands: pickup/drop off items
  • Interact with third party vendors/suppliers
  • Other duties as required

Marketing Support:

  • Support the development and implementation of communication strategies and programs
  • Gather, research, and prepare communications material
  • Coordinate special events and promotions for publicity
  • Support the development and implementation of our marketing plan
  • Provide, research and recommendations for improving the effectiveness of the website and other communications and marketing efforts
  • Update and distribute marketing materials
  • Understand development initiatives, plans and timelines for upcoming projects in order to effectively leverage this information in marketing efforts
  • Assist the Senior Marketing Strategist to ensure ongoing marketing activities are delivered on-time and on-brand
  • Other duties as required


  • College or University education in Marketing or a related field
  • 3+ years of experience in similar role
  • Strong verbal and written communication skills
  • Effective and proven interpersonal skills
  • Strong knowledge of Microsoft Office
  • Strong knowledge of operating Outlook Calendar
  • Planning and prioritizing skills
  • Ability to work with sensitive information and maintain a high level of confidentiality and discretion
  • Ability to work independently
  • Detailed oriented and ability to follow detailed instructions
  • Must be comfortable interacting with family pet (dog)
  • Must have G license and access to a reliable vehicle on a daily basis
  • Working remotely is required

Life at AbleDocs
AbleDocs continues to expand and has many opportunities for growth. We offer full employment packages, including full-time salaries, flexible work hours, employee benefits, bonuses, and participation in our profit-sharing program.

We will work with you to establish deep and professional knowledge of the technologies we use, support you with training for your ongoing learning and development and support you within our collaborative environment. Strong communication skills are a key part of your success with us as this is a remote working environment.

AbleDocs is committed to providing equal opportunities to all employees and applicants. Please let us know if you require any accommodations throughout the hiring process.

Application deadline: 2020-08-07

Job Type: Full-time

Additional pay:

  • Bonus Pay


  • Company Events
  • Dental Care
  • Disability Insurance
  • Employee Assistance Program
  • Extended Health Care
  • Flexible Schedule
  • Life Insurance
  • Paid Time Off
  • Profit Sharing
  • Vision Care
  • Work From Home


  • 8 Hour Shift
  • Monday to Friday


  • Personal Assistant: 3 years (Required)
  • Marketing Support: 3 years (Preferred)

Work remotely:

  • Yes