Facilities Services Assistant - Calgary - Calgary

Randstad - Calgary, AB (30+ days ago)

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Our client, a leading professional services and pension administration institution is looking for a Facilities Services Assistant to join the team.

In this role you will be responsible for:
  • Monitor the local Facilities Services mailbox and respond promptly to inquires as directed by the Facilities Services Manager.
  • Help to maintain the overall cleanliness and order/organization of the office space.
  • Ensure office equipment is properly maintained.
  • Work with Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space, and services.
  • Perform all duties related to the reception including call and visitor handling.
  • Meet, greet and announce visitors in a professional manner.
  • Ensure visitors are identified in accordance with security procedures, and are given necessary safety information.
Conference/Meeting Room Setup and Catering:
  • Organize catered meals and provision of special equipment, as required.
  • Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms.
  • Communicate and liaise regularly with associates booking conference rooms to verify requirements and expedite changes.
  • Develop and maintain strong relationships with caterers and local vendors.
New Hire and Other HR-Task-Related Support:
  • Provide security access card to building and office space.
  • Gain experience working for a well-recognized organization
  • Earn the competitive wage of $16.35 per hour
  • Work in downtown Calgary
  • Possibility of assignment being extended or becoming permanent
  • Work full-time hours on a 2-week contract
  • 2+ years experience in a professional office environment providing general office support
  • Relevant experience in printing and production
  • Exceptional customer service skills
  • Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person
  • Professional demeanor and appearance
  • Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
  • Reliable and punctual
  • Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively
  • A strong focus on detail and accuracy of work
  • Strong time management skills
  • Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate
  • Basic knowledge of Microsoft Office suite and Outlook
  • Knowledge of AV equipment and limited technology in a meeting environment
  • Heaving lifting may be required
  • High School diploma, certificate or official equivalent

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