Human Resources / Payroll Coordinator (Contract) - HUM000160
Primary Location: Canada-Ontario-Ajax
Drive your Career!
We love our cars, but it’s the people behind them who make them what they are. To market, sell and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.
We are currently looking for a
Human Resources / Payroll Coordinator (Contract)
at our Corporate Offices in Ajax, ON
As a detail oriented, customer focused, and collaborative Human Resources / Payroll Coordinator, you will play a critical role in providing exceptional service to our employees and supporting the Human Resources (HR) department with administrative, reporting, and project work. Your exceptional organizational abilities and time management will be critical in conducting HRIS maintenance, general HR administration, processing benefits enrolment and updates, and tasks related to compensation, and other HR projects.
Reporting to the Manager, Total Rewards, and working closely with the rest of the HR team and business partners, you will assist in the timely and efficient monitoring of various HR related processes and programs supporting all VW Brand, Audi Brand, Lamborghini Brand, and Volkswagen Group employees.
HRIS Administration (SAP) / Headcount Reporting
Maintain the HRIS (SAP) by entering data accurately and in a timely manner to meet payroll deadlines, including data entry of all types of employee changes such as new hires, terminations, address changes, status changes, etc.
Liaise with VWGoA on SAP system changes as required
Investigation of SAP issues and upgrade testing
Generate regular reports as well as ad hoc reports on HR metrics for the HR team and other teams within the organization
General HR Departmental Support
Creation and maintenance of employee files, including creating new hire files, maintaining existing and terminated employee files. Coordinate all off-site storage/archiving of HR files.
First point of contact for Employee/Retiree/External HR inquiries
Ensure accurate and timely payment of department invoices.
Maintenance and publishing on VGCA Intranet of Human Resources documents/programs
Preparation of Employment Letters
Pension & Benefit Administration
Benefits administration including annual full time student confirmation, retiree classification changes/updates and regular audits to ensure data accuracy
Processing of monthly benefit premium invoices
Remittance of monthly pension contributions
Maintenance of pension documentation and reporting
Administration of VGCA Programs (Physical Wellness Subsidy, Safety Shoe Subsidy, GoodLife Fitness)
Responsible for entering data accurately into Ceridian Dayforce system in a timely manner to meet payroll deadlines
Review of biweekly overtime forms to ensure alignment to policy prior to processing for payment
Recalculation of taxable benefits associated with assigned vehicles
Support Payroll Manager as needed during peak Year End process (Jan-Mar)
Corporate Social Responsibility
VGCA Holiday Party
Take Your Kids to Work Day
What we’re asking for:
Post-secondary education in Human Resources or equivalent combination of education and experience; CHRP or Payroll Compliance Practitioner designation (PCP) an asset
2-4 years of relevant experience including experience working within an HR department
Working knowledge of employment standards legislation, HR practices, procedures, policies, and practices
A great attitude and proven ability to be an effective communicator, team player, and collaborator
Proven ability to work effectively in a high-volume environment and ensuring key deadlines are met with strong follow-through, attention to detail, and ability to maintain confidentiality
Strong analytical and problem solving skills with a practical and business-oriented approach
Excellent verbal and written communication and presentation skills; fluency in French an asset
Demonstrated interpersonal and people skills to interact effectively with employees at all levels of the organization and with all external contacts
Strong computer skills including database/information management applications (HRIS, etc.) and MS Office; SAP experience an asset
What you’ll get in return:
A flexible, collaborative, dynamic, and fast-paced work environment with an award-winning employer
Many opportunities for personal and professional development
Opportunities to participate in exciting company events that give back to the community
Opportunity to participate in our employee vehicle lease program
Competitive compensation package
And much, much more!
**Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.
Additional information: Volkswagen Group Canada is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation.