Office Administrator

Aevitas Inc. - Cornwall, ON (21 days ago)

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Aevitas Inc. is a leader in the environmental services industry. We are looking for people who thrive in a fast-paced work environment and are committed to providing the highest level of customer service in a challenging work environment.

Aevitas Inc. is committed to promoting employment equity and removing discrimination in the workplace through the practice of monitoring representation among the four designated groups with respect to women, visible minorities, persons with disabilities and aboriginal peoples. If you fall within any of these designated categories, feel free to voluntarily self-disclose in your cover letter. Aevitas Inc. also welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

The Aevitas- Cornwall, ON location is looking for a motivated individual to provide support to the accounting and operations groups. Given the small size of the operations, this is multifaceted role and is a good opportunity to work in a professional team environment.

Office Administrator - Part Time

Administration Responsibilities:

  • Maintain proper entries into the employee time card system (revise/enter schedules, verify hours);
  • Maintain the automated telephone system (programming) and direct calls to reception as needed;
  • Purchase and maintain inventory of all office supplies;
  • Reconciling A/P invoices with purchase orders;
  • Enter supplier invoices for approval;
  • Copy and distribute shipment documents to proper authorities and files;
  • Ensure that mail is picked up, sorted and delivered promptly on a regular basis;
  • Maintain a suitable filing system for document storage and retrieval;
  • Use of internal systems and specific record keeping to provide updates (by project and/or client), track inventories, and prepare and issue status reports;
  • Interface with internal and external groups, suppliers, and other disciplines, to maximize client satisfaction and prompt payment of invoices.


  • Effective communication skills both written and verbal
  • Demonstrated problem solving and analytical skills
  • Strong computer skills with proficiency in a Windows based environments
  • Self-motivated and team player
  • Experience with accounting software is considered an asset

What We Offer

  • Competitive pay for this permanent, part time position
  • Opportunity for growth & development
  • Social events including Holiday Dinner

This is a part time role that is 30 hours per week. If interested in the position, please forward your cover letter & resume.

Job Type: Full-time