Position: Director of Capital and Housing
Reports To: Executive Director
Position Type: Full Time/Permanent
Hours of Work: 40 hours per week
Primarily working out of the Prince George office with regular travel to Tsay Keh Dene, the Director of Capital and Housing is responsible for the efficient design, development and implementation of Tsay Keh Dene’s capital and housing projects. He/she participates in all aspect of the community planning process including public consultation and also works with approval agencies to deliver high quality services to Tsay Keh Dene Nation. He/she prepares planning reports; internal and external communications related to project, makes preparation for major research projects, conduct necessary background research. He/she is also responsible for collection and analysis of data relevant to environment, heritage, population, housing, transportation, land use and economy. The Director networks and builds relationship with clients, contractors and experts in disciplines of various projects under the scope of the department.
The Director of Capital and Housing directs the operations of housing projects to provide individuals with housing. He/she coordinates the construction of affordable housing, ensuring that projects are cost effective, up to code and completed within the proposed time frame. He/she develops and implements plans for administration of housing projects and procedures for making housing assignments including assessment of current availability and future buildings. The Director reviews occupancy reports to ensure that application selection of tenants and assignment of dwelling units are in accordance with policy and procedures. He/she is responsible for the oversight of all administration and management of all housing operations and other related duties as assigned. The Director is responsible for managing, maintaining and operating over 100 residential units and all community structures, including school, learning center, health center, band office and store.
The Director is also responsible for the safe and secure operation of the community and is responsible for first responders and maintaining a relationship with the community RCMP. In addition the successful candidate will be responsible for all fleet operations for light and heavy vehicles.
The Director is responsible for maintaining and operating all community systems such as water, sewer and fire hydrant systems.
- Leadership and Team Integration
- Effective Communication
- Cultural Interest and Sensitivity
- Time and Stress Management
- Strategic Decision Making
- Analytical and Innovative Thinking
- Proactive and Result Oriented
- Problem Solving
- Client Focus
- Coaching and Mentoring
- Accountability and Dependability
- Planning and Organizing
Job Duties: Capital Project Planning and Management
- Determine the focus of all the project or program under the scope of the department and ensure compliance with Tsay Keh Dene policies and procedure
- Develop a strategic plan to ensure plan and project goals are met within the set guideline and budget.
- Work with other professional disciplines, approving agencies such as Indigenous Service Canada (ISC) and Canada Mortgage and Housing Corporation (CMHC)
- Participate in all aspects of the planning process; including public consultation and community design.
- Using current work order system to maintain a work order (WO) template for workflow and budget need, and to manage maintenance and renovation requests.
- Prepare required project work order, which includes determining required activities, resources, special conditions, quality control, risk planning, and interdependencies.
- Review wok order (WO) for completeness and accuracy; and modify or adjust as necessary.
- Assist in developing a computerized database for the maintenance department.
- Coordinate execution of work projects.
- Identify specific risks associated with executing the planned activities.
- Arrange for inclusion of safety compliance in work orders to mitigate specific risks.
- Ensure intended safety requirements are properly conveyed to workforce supervision.
- Coordinate activities with field supervision, resource coordinators, project controls, quality assurance other planners, and operations personnel.
- Support for scheduling of projects to ensure the best timing.
- Formulate a forward plan of requirements based on historical information and future customer forecasts.
Housing Program Management
- Ensure Housing Policy and Procedures are followed.
- Submit all Housing recommendations to the Executive Director.
- Ensure construction of projects are completed on-time and with compliance to code.
- Plan long range schedule of any renovations and/or repairs on units.
- Perform Semi-Annual house inspections on each housing unit.
- Study housing demands, occupancy and turnover of tenants.
- Conduct strategic delegation of rent collection duties.
- Coordinate proposals with ISC, Canadian Mortgage and Housing (CMHC) for plan approval or funding assistance.
- Attend monthly Housing Committee meetings.
Project Cost and Resource Management
- Prepare operational budget requests and receive accounts for and disburse funds.
- Conduct analyses of management and maintenance costs to determine areas where cost reductions can be effective.
- Maintain records of all purchases to ensure the projects adhere to set budgets.
- Plan and coordinate workforce and timelines in the delivery of all projects.
- Determine and coordinate resource requirements and liaise with resource coordinators.
- Analyze and administer annual operating budgets for the housing program.
- Analyze and interpret financial data for budgeting and forecasting.
- Responsible for administration, allocation and distribution of required materials and components, ensuring adequate stock levels for project requirements.
- Responsible for the co-ordination of all outside services, monitoring flow of various aspects and outside service providers and suppliers.
- Identify, develop, and document inventory release strategy for critical components.
- Maintain good client and consultant relationships.
- Implement an effective strategy for the most cost-effective flow of resources for the completion of projects.
- Interview and hire staff as necessary.
- Perform other related duties as requested by the Executive Director.
Education and Experience
- Bachelor’s degree in civil engineering or equivalent combination of post-secondary education and relevant experience or trades certification and construction experience.
- Three (3) years' land development and municipal planning experience or extensive experience in property management and housing maintenance
- Experience and certification in Project Management / Property Management are highly desirable
- Minimum five (5) years of supervisory experience and supervisory training.
Knowledge, Skills and Abilities
- Knowledge of Workers Compensation Board, Federal and Provincial regulations
- Knowledge of contracting, negotiating, and management.
- Knowledge of finance, accounting, budgeting and best practices in internal controls.
- Ability to work independently with strong time management skills.
- Ability to motivate teams to produce quality workmanship within tight timeframes
- Excellent ability to generate reports in a timely manner.
- Effective attention to detail and a high degree of accuracy.
- High level of integrity, confidentially, and strong work ethic.
- Sound multitasking abilities, planning, prioritization, and management skills.
- Ability to respond appropriately in pressure situations with a calm and steady demeanour.
- A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- Strong organizational skills.
- Ability to effectively use multiple computer software programs including, but not limited to; Microsoft Office Productivity Suite, Adobe, relevant computer software and technological tools.
- Willingness to work a flexible schedule and travel to a remote community.
- Valid BC Driver’s License and driver’s abstract clearance.
- Criminal Record check clearance.
Job Type: Full-time
- management: 1 year (Preferred)