Facilities Coordinator

City of Winnipeg - Winnipeg, MB (29 days ago)

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Under the general direction of the Manager, Operations & Facilities of the Winnipeg Parking Authority, the Facilities Coordinator is responsible for overseeing the day to day operations of city owned surface lots and parking facilities operated by the WPA and ensuring they meet WPA standards of function and service.

As the Facilities Coordinator you will:
Coordinate snow removal with an outside Contractor and monitor completion of jobs with orders placed. This can be required after hours and on weekends.
Provide supervision and direction to contracted services providers conducting surface lot grounds maintenance such as line painting, lot sweeping and landscaping.
Oversees occupancy levels and waiting lists at all off-street parking facilities and where required, marketing of vacancies
Responsible for service requests for oversize vehicle parking to support the environment initiative to support the Transportation Directive
Ensure adequate signage is in place at all off-street parking facilities and coordinate installation of signage as required.
Ensure adequate parking availability and contract staffing on off-street parking facilities for special event parking
Document all service requests and review for accuracy all contract invoicing.
Assist with budgeting and control of expenditures for the area.
Oversee all preventive maintenance and required repairs of parking equipment installed at off-street parking facilities.
Obtain cost estimates for non-maintenance and/or non-contract related work.
Ensure any potential safety issues are rectified on an immediate basis.
At a minimum, conduct and document bi-annual off-street parking facilities inspections to denote specific conditions, assess deficiencies to WPA standards and identify corrective actions required.
Participates in Contract administration for relevant service providers including developing contract specifications, evaluating contract awards, interpreting contract documents, ensuring obligations and benchmarks are met, maintaining a repository for Contractual documents and acting as the Contract Administrator for various off-street parking facilities related contracts.

Your education and qualifications include:
Post-secondary diploma in a related discipline, e.g. Business Administration, or an equivalent combination of education and experience.

Two (2) years progressively responsible management and leadership experience in a business and/or government office environment.

Experienced delivering training to others on how to follow processes.

Experience managing a program and/or contract, which includes the ability to manage service deliverables.

Ability to perform under pressure in a high stress or emotionally challenging environment.

Proficiency in computer software programs s including Microsoft Word, Excel, Outlook, along with, the ability to learn new software applications.

Experience with change management, with the ability to modify and adapt processes as required.

Experience applying negotiation skills with the ability to work effectively with potential contractors, government agencies, or the general public, and resolve disputes.

Strong verbal and written communication skills with the ability to present information to a variety of audiences.

Excellent interpersonal skills, with the ability to develop and maintain effective working relationships.

Knowledge of business contracts, Manitoba employment standards, and financial management.

Knowledge of municipal by-laws, provincial acts, and court administrative and judicial functions as they relate to the duties of the position.

Strong research skills with the ability to prepare and deliver on recommendations.

Ability to work with the media in a high visibility environment.

Ability to work independently and make sound decisions.

Strong organizational skills with the ability to prioritize and meet deadlines.

Certification as a Canadian Parking Facility Manager would be an asset.

Conditions of employment:
The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

Must possess and maintain a valid Manitoba Class 5 Drivers License.

A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain Police Information Search information please visit: www.winnipeg.ca/police.

CORE COMPETENCIES for ALL EMPLOYEES OF THE CITY OF WINNIPEG:
Citizen & Customer Focus
Respecting Diversity
Ethics and Values
Integrity and Trust
Results Oriented