Vancouver - Point Grey Campus
Administration, Level B
VP Finance and Operations
Integrated Renewal Prgm Team
$66,787.00 (minimum) - $80,176.00 (midpoint) - $96,212.00 (maximum)
Desired Start Date:
Job End Date:
"Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.
UBC is embarking on a multi-year journey to transform its academic and administrative support processes and system environments for the entire UBC community. The Integrated Renewal Program unites previously independent projects, formerly known as Student Academic Systems Initiative (SASI), Procurement Modernization, and HR Finance Renewal to replace 20- year old legacy systems. The Integrated Renewal Program vision is to transform the way UBC supports learning and research, and how UBC works, to create a cohesive, integrated, and enriched experience for students, staff, and faculty.
The Integrated Renewal Program will implement one core platform for students, faculty and staff to conduct administrative - tasks - resulting in a better user experience, a new set of tools, a new way of working, and improved reporting for informed decision-making.
This role is part of the team that will deliver an enterprise-wide solution that:
1. Supports an engaged, collaborative, and exceptional learning, research, and working environment for students, staff, and faculty.
2. Enables a cohesive alignment of practices and processes.
3. Creates a simple, intuitive, consistent user experience where we interact with confidence and ease.
4. Ensures reliable, integrated, and accessible institutional data that enables people to make informed, strategic decisions.
5. Positions UBC and its people to embrace opportunities and adapt to future needs and requirements.
6. Provides robust, secure, sustainable solutions that are fiscally responsible.
The Finance functional team within the Integrated Renewal Program Finance stream consists of finance subject matter experts and business analysts with in-depth knowledge of finance business processes and requirements at UBC. This position works in partnership with other project team members and key stakeholders to deliver an effective finance system. Leads the assessment of finance client needs in an effort to align business requirements with information technology solutions. Provides expertise in areas of business process analysis and design, requirements gathering, use case definition, functional design, prioritization, implementation, user acceptance testing, training and documentation to deliver enterprise solutions related to the Finance stream of the Integrated Renewal Program at UBC.
Reports to the Senior Manager, Finance Transformation. Strategic or day-to-day direction on work performed may also be provided by Functional Financial Leads. Works closely with a cross-functional project team typically made up of functional leads, change management specialists and subject matter experts from various business process areas. Works closely with a broad range of stakeholders, including management and staff of Finance/HR Services, UBC IT, clients from administrative and academic units, and external entities including vendors, regulatory agencies, and partner institutions.
1. Supports the facilitation of process mapping sessions for specific finance related processes and identifies opportunities for improvement.
2. Collaborates with subject matter experts to translate business needs into requirements, business rules and business solutions utilizing a structured requirements gathering process and documentation.
3. Supports the prioritization of business solutions to be implemented.
4. Evaluates integration capabilities to determine if they meet current and/or future business needs and researches and investigates custom solutions if integration does not meet business requirements.
5. Documents and assists with prioritizing iterative amendments to the business process and system design based on stakeholder feedback throughout the project.
6. Conducts research on best practices for service delivery models, and other related items.
7. Documents and assists to predict use cases that help design intuitive and comprehensive solutions.
8. Validates results during user acceptance testing and system acceptance testing.
9. Ensures solutions are consistent with the overall technical and business architecture of the university and complies with UBC IT and university policy, as well as government compliancy requirements on security, privacy and accessibility.
10. Assists with configuring the vendor solution to create functionality necessary to address the business requirements and to create a consistent and effective user experience.
11. Performs data analysis and assists with data modeling as required.
12. Participates in conducting feasibility and cost benefit studies.
13. Completes all associated tasks to fulfill a business capability including activities executed by vendors and UBC colleagues.
14. Identifies and helps prepare training materials when required.
15. Acquires and maintains a working knowledge of the university's technical and business environment.
16. Identifies financial risks and participates in deriving practical recommendations to reduce risk, improve performance, and increase management confidence.
17. Understands key technical environments to effectively assist with identifying integration, security, scalability, and performance requirements.
18. Builds and maintains good working relationships with project teams, business analyst peers, stakeholders, and vendors.
19. Analyzes the impact of proposed changes for Finance and other UBC departments, and assists with change management activities, including communications and training.
20. Communicates with stakeholders of varying technical ability and subject matter expertise.
21. May prepare project status reports and communicate status to client.
22.Maintains appropriate professional designations and up-to-date knowledge of current regulatory req requirements, accounting standards, UBC Policy and information technology techniques and tools.
23. Actively solicits ideas and opinions from others to efficiently and effectively accomplish targeted and defines business outcomes.
24. Performs other related duties as required
Reports to the Senior Manager, Finance Transformation. Strategic or day-to-day direction on work performed may also be provided by Functional Financial Leads.
Must be able to work independently as well as contribute actively and collaborate openly as a team member.
Might provide leadership and education to other staff in the Integrated Renewal Program on demonstrated areas of expertise.
Serves as a point of contact for project and team members.
Consequence of Error/Judgement
Decisions and actions will have a direct impact on how efficiently and effectively the systems and processes will perform and function. Failure to act decisively could have a detrimental effect and adversely impact the university community, affecting up to tens of thousands of students, faculty staff thereby possibly incurring additional operating costs, violating legal and other regulatory requirements, and/or negatively impacting UBC's reputation.
Undergraduate degree in a relevant discipline. Minimum of three years experience or the equivalent combination of education and experience. Experience must demonstrate substantial knowledge working with complex financial systems. Project Management and Business Analyst experience required. Requires thorough knowledge of finance processes, principles and techniques; system architecture and data flows between interconnected systems. CPA designation preferred.
- Ability to map business processes and design operational process flow. Knowledge of business process improvement/re-engineering.
- Demonstrated knowledge and proven experience in producing BRDs, use cases, user scenarios, user stories, BPMs.
- Knowledge and experience in defining business requirements.
- Ability to analyze, model and interpret data, determine implications, and provide recommendations.
- Ability to think conceptually. (i.e., use creative, conceptual, or inductive reasoning or thought processes to identify patterns in complex data, and identify key or underlying issues in complex situations).
- Ability to apply problem-solving methodologies and tools to diagnose and solve problems.
- Ability to analyze multiple alternatives, risks, and benefits for a range of potential solutions.
- Ability to conduct needs analysis, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources.
- Ability to effectively facilitate group meetings with different stakeholder groups.
- Strong inter-personal and communication skills, ability to communicate and work effectively and diplomatically with a wide range of individuals at all organizational levels (verbally and in writing).
- Ability to develop and deliver effective presentations/workshops and facilitate groups to achieve appropriate outcome.
- Ability to read and comprehend technical material. Ability to prepare complete, concise, and understandable technical documentation.
- Specific knowledge in report writing tools. Strong technical and analytical aptitude.
- Ability to establish effective relationships with a variety of stakeholders.
- Ability to extract data, and compile data reports from financial systems. Ability to effectively use job-related design and analysis applications.
- Ability to create accurate, clear, and comprehensive software documentation.
- Ability to work effectively independently and in a team environment.
- Ability to design and deliver instructional programs and courses. Ability to teach. Ability to train.
- Working knowledge of project management, quality assurance, change management disciplines and best practices, and development of methodologies.
- Superb attention to detail and able to deliver results in a fast paced and dynamic environment.
- Demonstrates the willingness, ability and enthusiasm to learn new processes, methodologies and techniques.
- Shows respect for differences and diversity, utilizes strengths of team members to achieve optimal performance.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.