Administrative Assistant/Program Clerk, Pharmacy

Fraser Health - Vancouver, BC (30+ days ago)

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Fraser Health continues to be recognized as one of BC's Top Employers , come join our team!

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We hire great people for great jobs. Do you have effective organizational skills? Bring your skills to a role where you can really make a difference. As an Administrative Assistant/Program Clerk you will provide support within Lower Mainland Pharmacy Services . Are you prompt and professional in your delivery of service? Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Director and managers.

Key Responsibilities
Work very closely with the pharmacy department, billing to pharmacare and other third parties
Manage appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolving scheduling conflicts and issues
Make arrangements for relief staff by receiving calls and making any necessary calculations to determine availability of existing staff according to established procedures utilizing a computerized staff scheduling system
Arrange meetings as directed. Books and set up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting
Assist in the monitoring of expenditures for budget reports by capturing, compiling, and calculating information
Develop and implements new work methods and procedures
Setting up and maintaining filing systems and databases
Perform general timekeeping functions, inputs data and forwards to payroll

We are looking for a bright, pleasant person with an eye for detail. Are you able to juggle numerous tasks in a busy environment and conduct business in a professional manner? You like helping people and you display excellent communication skills.

You will take a meticulous, hands-on approach to deliver high quality and precise work. A methodical approach is essential, to complete routine day to day tasks, and manage changing calendars, priorities, and timelines. You will carry a high standard of integrity, discretion, and confidentiality.

Your Qualifications
Graduation from a recognized secretarial program
Three years' recent related experience; Pharmacy Assistant or Technician experience is an asset
You type 50 wpm and are proficient with Microsoft Office applications Word, Excel, and Outlook

An equivalent combination of education, training and experience is acceptable.

This relief full time is based at our Downtown Community Health Clinic in Vancouver, British Columbia.

Lower Mainland Pharmacy Services delivers integrated pharmaceutical care, services and programs across Fraser Health (FH), Providence Health Care (PHC), Provincial Health Services Authority (PHSA) and Vancouver Coastal Health (VCH). Lower Mainland Pharmacy Services includes 10 functional portfolio groupings across the four organizations - Long-Term Care, Community Based Pharmacy Programs, Professional Practice and Education Programs, Medication Safety, Information Systems and Technology, Medication Use Management, Business Support, Pharmaceutical Purchasing, Pharmaceutical Production, and Drug Distribution Systems. We employ all levels of Pharmacy Professionals across Metro Vancouver, the Fraser Valley and the Sunshine Coast.
One Team, Best Pharmacy Care, Better Lives.