Property Administrator

Avenue Commercial - Calgary, AB (30+ days ago)

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THE ROLE:

Reporting to the Senior Property Manager, the successful candidate will fill the full-time position of Senior Property Administrator at Avenue Commercial Real Estate. This position is responsible for property management support and administrative functions related to a mixed-use portfolio including retail; office; commercial condo; industrial.

WHAT WILL YOU BE DOING:

  • Working closely with the Senior Property Manager and Executive Assistant to develop strong tenant relationships and supporting property management and building operating requirements
  • Developing and maintaining relationships with tenants, contractors and clients
  • Assisting the onsite maintenance team and liaising with tenants and service providers
  • Aiding with preparation of budgets and monthly and quarterly reporting
  • Processing invoices for payment including tenant charge backs
  • Collections of tenant arrears and maintaining minimal accounts receivables
  • Prep Managing purchase orders for the portfolio
  • Coordinating tenant move-in and move-out transitions
  • The collection and maintenance of various records including Insurance Certificates and contact information
  • Drafting communication to tenants
  • Responsible for ensuring that all filing is maintained in a timely and accurate manner
  • Maintaining compliance for high security office properties
  • Providing administrative support to the operations team when required
  • Liaise with Tenant Service Coordinator on work orders through the Angus Anywhere
  • Preparing monthly reports for all properties

WHAT ARE WE LOOKING FOR?

We believe success in this role will demonstrate itself through the following attributes and skills:

  • A dedication to providing exceptional service, every day
  • The ability to adapt to change in a positive way and deliver successful results within a given time frame
  • A team-oriented approach to meeting goals and objectives
  • A willingness to admit mistakes and easily digest constructive feedback, using it as a learning opportunity
  • The ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty and respect
  • Proven organizational and multi-tasking skills with an ability to meet deadlines
  • Strong communication skills both written and oral
  • The ability to work both independently and as part of a team
  • A cheerful, professional and polite disposition
  • An eagerness to share ideas and find opportunities to improve our property management services
  • To fulfill this role successfully, you should demonstrate the following minimum qualifications
  • An RPA or RECA property management licence would be an asset
  • An induvial looking to advance into property Management
  • Five (5) years minimum experience in property management administration and/or commercial real estate property accounting or property management
  • A real estate license in property management would be preferred or a willingness to attain such
  • Proficiency in Microsoft Office and other property management applications; including Spectra and Angus

REMUNERATION:

  • Very competitive salary
  • Benefits after 3 months
  • 3 weeks vacation

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Job Types: Full-time, Permanent