Events Planner

Irving Oil - Saint John, NB (30+ days ago)

Apply Now

Temporary 12-18 months

Who are we?

Founded in 1924, Irving Oil is a family-owned company with operations throughout Eastern Canada, New England, and Ireland with a focus on providing exceptional service and high-quality products to our customers. Every day, we strive to put our good energy in action to bring families together, support the environment and local wildlife, and to create learning opportunities that empower the next generation.

Here's what you can expect from us

When you're a part of our team, you'll see how we bring good energy to our business and our employees. Together, we will support our corporate strategy, high standards and the communities where we live and work. Our collaborative approach, commitment to diversity and inclusion along with our safety-first culture helps reinforce our internal brand position where People Matter. That's why we're dedicated to the development of our employees, so that they can reach their career goals.

What you can expect in a typical day

As an Events Planner you will be responsible for overseeing the planning and execution of events within the Brand Organization and across the Irving Oil business. The position will provide logistical, administrative, and executional direction on assigned events. You will place a strong focus on leading and supporting event team members as they work with clients to develop and reinvent event experiences, plan detailed event logistics, work through purchasing processes and support event set-up and tear-down activities. This role is a temporary back-fill for a maternity leave.

What you’ll need to succeed

Very strong oral and written communication skills.
Excellent attention to detail, very organized, and can effectively multi-task in a fast-paced, compliance driven environment.
Collaborative mindset and able to build relationships quickly with stakeholders all over the organization.
Positive outlook, takes initiative, focused on fostering excellence.
Professional skills

Participate in and oversee the initial planning stages of all events to ensure the Events Team members are all providing a fully branded and enhanced experience for all assigned events.
Participate in all event brainstorm sessions that involve other event team leads, providing direction, support and further ideas to develop an enhanced event experience
Work with Event/ Marketing Coordinator to ensure they are delivering a consistent experience to all clients throughout the planning and development process
Support other team members as they work to further develop their assigned events and reinvent the experiences, providing support in the form of ongoing input and direction on logistics, processes and operational questions.
Be the event lead on all assigned companywide events, reinventing previous years events with a focus on implementing current brand standards.
Manage the organizing, planning, preparing and executing of assigned events from various business lines across the company.
Ensure coordination of registration, staffing, collateral development, prizing and logistics management are effective and timely.
Ensure all events meet brand positioning, along with business objectives.
Work with external vendors to obtain necessary products and services.
Develop a network of reliable and proven external event partners to leverage for events.
Create summary reports of each event to share with stakeholders. Identify successes and areas of improvement for future events.
Take direction from the Event Manager and collaborate with stakeholders from across the Irving Oil business.

Travel is required for this position.
Education and experience

Post-secondary education in business, marketing or equivalent experience.
Minimum 3 years of experience in a related role.
Advanced organizational and time management skills.
Irving Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants.

Job Requirements - Work Experience

Job Requirements - Education

Diploma / Certification: Marketing

Saint John, NB