Administrative Assistant - Legal

Ricoh Canada Inc. - Toronto, ON (23 days ago)

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Administrative Assistant - Legal

Ricoh Canada Inc. has always been on the forefront of workplace innovation.

Yesterday, that meant creating the first office fax machine, enabling people to work smarter, better and faster than ever before. Today, that means information mobility, which is the ability to capture, manage, access and use the information you need -- wherever and whenever you need it -- driving the results you want.

As for tomorrow, that vision is already taking shape in our heads and labs, too. And when the workplace begins its next major change, our imagination will help drive it.

From meeting your financial goals to time off, we promote the well-being of our employees and show them they're valued. Examples of our People–based programs include:

  • Wellness
  • Flexible Work Options
  • Time-Off
  • Development
  • Rewarding your Efforts

Ricoh is currently looking for career-oriented individual to provide exceptional support and service related to clerical and administrative duties in a legal setting.

Responsibilities:

  • Receive and process file management requests
  • Create new files on the system
  • Open new file folders and label accordingly
  • Return or add documents to existing client files
  • Work with the practice management system to log and record documents
  • Handle and administer closed files as requested
  • Undertake all file management and file housekeeping procedures to ensure filing constantly up to date
  • Complete new matter openings
  • Understand, identify and process all principle documents within files
  • Prepare files for closing in accordance with procedures
  • Initiate archive retrieval requests
  • Maintain all filing and work areas in a tidy and orderly manner
  • Undertake copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
  • Assist in billing process including pulling pre-bills, proof-reading and completing minor edits on pre-bills, finalizing invoices and preparing cover letters
  • Carry out conflict searches
  • Ordering supplies
  • Taking and acting on instructions
  • Carrying out general administrative duties
  • Keep a record of time spent on various administrative tasks for internal purposes
  • Any ad hoc duties as requested by the business

Education & Experience:

  • Requires legal diploma or certificate
  • Requires 1-3 years of experience in the legal field or related area.

Skills:

  • Excellent interpersonal skills with the ability to quickly develop business relationships
  • Strong self-motivation to drive results
  • Excellent communication skills both verbal and written
  • Effective use of Microsoft Office

Why Ricoh?

Wellness

We are committed to providing you with a safe, healthy, and supportive work environment that helps you to achieve your every day goals both at work and at home. We continuously work to provide you with a well-rounded benefits package and other tools to support you in all areas of your life.

Flexible Work Options

We recognize that juggling all of the various areas of your life can be difficult. Therefore, we offer flexible work arrangements depending on business needs, which allow you to achieve a better work-life balance. These flexible work options include: flextime, telecommuting, job sharing, and part-time work.

Time-Off

Whether it is to relax on the beach, staycation with your family, or take time for yourself, we offer various time-off programs to support your needs. Some examples include vacation with pay and the option of purchasing additional vacation each calendar year, paid Family, Health & Personal (FHP) Days.

Development

We want to help you learn, grow, and achieve your full potential. We offer several programs for you to create your future with us. The programs include:

  • The Ricoh Learning Institute
  • Individual Development Plan (IDP)
  • Education Assistance Program

Rewarding your Efforts

Our compensation strategy is developed to attract and retain the best employees in the industry. Ricoh offers and contributes to a Retirement Plan (RRSP) and depending on the role, Ricoh also offers other compensation initiatives such as commission and bonus plans.

Ricoh’s “Be The Change” (BTC) Program offers monetary and non-monetary recognition for those who go the extra mile and exemplify The Ricoh Way.

Job Type: Full-time