Undergraduate Medical Education Administrator

Dalhousie University - Halifax, NS (30+ days ago)

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About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 19,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Undergraduate Medical Education (UGME) within the Faculty of Medicine, delivers an informative and challenging curriculum for the undergraduate students enrolled in the Medical School, which will prepare them for the next stage of their medical education. Reporting to the Executive Director, Operations, the UGME Administrator supervises the activities of the UGME office, providing leadership to staff for the day-to-day operations and delivery of the MD curriculum, and supporting the Associate and Assistant Deans in ensuring the UGME office processes meet the standards of both accrediting bodies, Committee on Accreditation of Canadian Medical Schools and Liaison Committee on Medical Education.

Key Responsibilities

  • Manage UGME support staff performance and development; select candidates, assign duties and oversee activities, provide training, and supervise overall quality control and output.
  • Work collaboratively in establishing administrative processes for the delivery of curriculum at Dalhousie Medicine New Brunswick and other medical education sites in Nova Scotia and PEI.
  • Supervise staff for the scheduling and organization of all teaching hours, tutorials and clinical rotations for all four years of undergraduate medicine.
  • Develop UGME standard operational procedures to ensure they reflect all aspects of UGME curriculum and external accreditation requirements. Align strategic plan and operational plan support with the Faculty of Medicine strategic plan. Maintain knowledge of University regulations and procedures.
  • Oversee curriculum and student evaluation information management. Act as liaison to ensure UGME IT system requirements are being met. Provide recommendations regarding information management design and utilization.
  • Participate in reviews and planning meetings with various Faculty of Medicine internal and external agencies regarding UGME matters; represent Associate Dean/Assistant Deans if not available.
Note Qualifications

Undergraduate degree in Business Administration or other related field plus approximately five years relevant experience (or equivalent combination of training and experience) is required, ideally in a university or health care setting. Knowledge of medical education programs and/or academic health care environment is preferred. Must demonstrate effective leadership and written and oral communication skills. The successful candidate will have the ability to work independently, multitask, make decisions and meet deadlines. Knowledge and working experience with One-45, SharePoint, On-line Web-based Learning system, and BrightSpace learning system will be considered an asset.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

  • Adaptability
  • Knowledge & Thinking Skills
  • Communication
  • Resource & Process Management
  • Respect & Inclusion
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from university employees and external candidates are given concurrent consideration. Among short-listed candidates, university employees will be given special consideration.

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

Diversity Statement

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.