Operations Administrative Assistant (Temporary)

Lantic Inc. - Taber, AB (30+ days ago)

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Lantic Inc. operates a cane sugar refinery in Montreal, Quebec and Vancouver, British Columbia, as well as a sugar beet factory in Taber, Alberta. For over 125 years, we have been offering a full range of all natural, high quality sugars with various crystal sizes, granulated, brown, icing, liquid, invert and dry blends. We also carry a wide range of sweeteners including organic, fairtrade, stevia blends, agave, Smart Sweetener Blend, coconut sugar and Plantation Raw™ sugar.With the acquisition of L.B. Maple Treat Corporation and Decacer, we now also carry a range of authentic maple syrup products for both retail and industrial markets. Our goal is to offer the best quality sugars and sweeteners to satisfy our customers.

JOB SUMMARY:

Reporting to the Operations Manager, the Operations Administrative Assistant (Temporary) is responsible to provide a broad range of administrative support to the Safety Coordinator (half-time), Operations Manager, Process Superintendent and Supervisors, Maintenance Superintendent and Supervisors, Warehouse & Packaging Superintendent and Supervisor and Human Resources as they relate to managing a departmental workflow.

The Operations Administrative Assistant (Temporary) will liaise between departments to coordinate work and schedule employee’s hours in timekeeping software. This person will also facilitate the timely exchange of information between departments, and coordinate multiple tasks and projects to support organizational and scheduling efforts RESPONSIBILITIES:

  • Organize meetings and presentations and be the minute-taker for selected meetings;
  • Collect and reconcile data for generating, preparing and distributing reports;
  • Conduct Safety orientations for new employees/contractors/visitors;
  • Monitor and schedule job pertinent safety training;
  • Maintain and organize various confidential electronic and hard copy files and records with a strong focus on safety software management;
  • Assist the Operations team to create and maintain data records by researching, tracking, or maintaining information provided;
  • Conduct respirator fit testing;
  • Act as a backup for Reception;
  • Other duties as assigned.

QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED:

  • Post-secondary education in Business Administration, Health & Safety Administration or similar diploma;
  • Minimum of five (5) years’ experience providing support to a senior manager;
  • Previous experience within a manufacturing environment is an asset;
  • Experience working in a unionized environment is an asset;
  • Intermediate experience with Microsoft Office and the ability to learn new software.

Job Types: Full-time, Temporary

Work remotely:

  • No