Assistant Director, Graduate Studies

University of Ottawa - Ottawa, ON (30+ days ago)

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Position Purpose
Provides necessary leadership to ensure integrated, effective and optimal management and implementation of all the Institute’s academic, communications, marketing, recruitment, development and budget management activities). Liaises with deans, department chairs and program directors as well as graduate program assistant deans and executive administrators to ensure graduate programs are well managed and run smoothly. Oversees management of the BES at the Institute and University. Responsible for creating and implementing new programs, such as inter- and multidisciplinary PhD programs as well as executive and CO-OP programs.

Essential Qualifications
Theoretical and practical knowledge of management principles normally acquired through a university education and several years’ experience in a management position.
Knowledge of strategic planning and budgeting; communication and marketing knowledge; ability to effectively manage multidisciplinary teams
Knowledge of structure, curriculum and policies related to secondary and college programs as well as undergraduate and graduate programs considered an asset
Knowledge of faculty and university policies and procedures as well as experience interpreting and applying them considered an asset
Knowledge of environmental sustainability and relevant partners and stakeholders
Familiarity with managing interdisciplinary programs involving one or more faculties
Extensive experience in marketing and communications and writing complex administrative documents in both official languages
Leadership and administration experience
Experience in strategic planning and managing budgets
Strategic development and event planning experience
Project management experience; ability to work well under pressure and organize work in order to meet strict deadlines
Experience managing human resources, including managing teams and conflict, and recruiting students
Customer service experience
Experience in fundraising and alumni relations
Experience developing new academic programs and interpreting university policies and procedures

Key Competencies

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.

All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.

Temporary assignment or contract of 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring. This position is excluded from all union accreditation units. All applications will be considered equally. To obtain a temporary assignment, internal candidates must receive approval from their immediate supervisor. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

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