Financial Coordinator - BioProducts Institute

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:
37527

Location:
Vancouver - Point Grey Campus

Employment Group:
Management&Professional (AAPS)

Job Category:
Accounting

Classification Title:
Accounting, Level B

Business Title:
Financial Coordinator - BioProducts Institute

VP/Faculty:
Faculty of Applied Science

Department:
Applied Science, Deans Office

Salary Range:
$66,787.00 (minimum) - $80,176.00 (midpoint) - $96,212.00 (maximum)

Full/Part Time:
Full-Time

Ongoing:
Yes

Desired Start Date:
2020/07/06

Funding Type:
Budget Funded

Closing Date:
2020/06/09

Available Openings:
1

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary

UBC is a major research-intensive university in Canada, with a research budget of approximately
$500 million. The Office of the Vice President Research (VPR) oversees UBC's research infrastructure, strategy and international engagement. The Institutional Programs Office (IPO) manages the full-cycle accounting of major research projects, as well as providing financial support to the administrative units in the VPR Portfolio.
The UBC BioProducts Institute's (BPI) vision is to develop research capacity and educational programs related to the formation of plant-derived materials and pathways for their sustainable transformation into new low-carbon products - predicted to be a $1 trillion market globally by 2030.
The UBC BPI is an internationally recognized, multi- disciplinary research cluster of researchers, scientists, engineers, and policy experts from across multiple UBC faculties. The vision of the Institute is to develop world-leading research and educational programs that create a deeper understanding of plant biogenesis, plant cell wall structures and the organisms that operate on them, and to generate novel technologies and products via sustainable transformations.
The Financial Coordinator develops and executes financial plans for the UBC BioProducts Institute (BPI) including projects related to the Canada Excellence Research Chair (CERC) Forest Bioproducts. This position works under the direction of the Operations Manager, BPI to manage all aspects of the financial operation of the BPI research projects including budget preparation, financial management, policy and procedure development, compliance, reporting and audit support.

Organizational Status

The Financial Coordinator reports to the Associate Director, Institutional Programs Office and to the Operations Manager, BioProducts Institute. This position may take direction from other members of senior administration in the BPI and the IPO.

Work Performed

  • Responsible for all finance and accounting functions such as budgeting, reporting, internal control and audit preparation for the BPI.
  • Ensures finances are managed according to UBC and funding agency policies and procedures and generally accepted accounting principles.
  • Responsible for developing detailed and complex budgets and financial plans. Builds various templates, using short and long-term forecasting models, to support quarterly, semi-annual and annual budgeting processes per the BioProducts Institute's and UBC reporting guidelines and the projects' needs.
  • Responsible for accurate and timely reporting and presentation of quarterly, semi-annual and annual financial reports and financial statements.
  • Performs analysis on year-end financial data, prepares accruals, supporting schedules and statements, including closing and adjusting entries to complete year end.
  • Reconciles accounts and ensures eligibility of expenses and proper recording of transactions.
  • Assists in conducting continuous reviews of controls to ensure they maximize efficiency and satisfy all regulatory and reporting requirements.
  • Analyzes variances between financial details submitted by project leaders and the original project submitted budget. Obtains adequate justification from project leaders for variances to ensure compliance with the terms of the award.
  • Ensures a balance between target budget allocations and budget requirements for the Institute and its program objectives.
  • Analyzes financial results for accuracy, investigating suspect data and making adjustments.
  • Prepares documentation for and responses to internal and external audit reviews.
  • Prepares confirmation of funding documentation for funding agencies. Confirmation of funds available is required to allow funding agencies and partners to send cash for projects.
  • Assists in setting the policies for fiscal management and in the budget planning process. Advise project applicants and successful project leaders concerning eligibility of expenses.
  • Reviews and develops financial systems, methods, processes and procedures to improve the administration of financial accounting.
  • Identifies, analyzes, researches and resolves financial management and reporting issues.
  • Performs other financial related duties as required.
Supervision Received

This position has a dual report to the Associate Director, Institutional Programs Office* and the Operations Manager, BPI*; working closely with the Scientific Director, BPI as required. Works under general managerial direction in assigned areas of responsibility. Work is reviewed in terms of effectiveness within established policies and guidelines. Interacts and communicates with staff and faculty across the three coalition member sites, and strategic partners. The Financial Coordinator is required to exercise judgment and initiative in duties and responsibilities.

Supervision Given

Does not supervise staff at this time.

Consequence of Error/Judgement

This position initiates action or makes recommendations on actions based on analysis of data and reports prepared from controlled data. Incorrect advice will result in reduced awards in successful applications, or ineligible expenses in post award audits. Incorrect advice on setting budget could result in significant over-expenditures.

Qualifications

Undergraduate degree in a relevant discipline and enrolled in the CPA Professional Education Program (PEP) modules. Minimum of three years experience or the equivalent combination of education and experience. Ability to maintain accuracy and attention to detail. Ability to accurately gather, organize, and summarize financial information. Ability to analyze and interpret data, determine implications, and provide recommendations Ability to accurately review and process financial tasks within required timelines. Ability to understand and apply policies, procedures, and instructions. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to explain, assign, and monitor work.

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Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.