Universite Concordia - Montréal, QC (24 days ago)

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This posting represents a two-year full time contract.


Reporting to the Manager, Research and Faculty Development, the incumbent administers research-related operations and provide expertise to help JMSB reach its research and faculty development objectives. He/she manages and executes the day-to-day operations of the research unit. He/she is also the resource person for administrative processes related to research.

Primary responsibilities
Coordinate the research application, allocation processes, and research appointments and awards.
Provide information to faculty, students and staff regarding the administration of research funds and activities; manage ADR schedule.
Act as primary contact for JMSB’s Budget Office, Office of Research, Financial Services, Advancement and other internal and external stakeholders on matters related to research administration.
Develop and implement policies and procedures related to research development and administration internal to the faculty in collaboration with the ADR and Manager.
Administer research grants by ensuring that expenses are in line with policies and allocations (e.g., expense reports, TRAC contracts, web requisitions) and by preparing documentation related to grant administration; ensure careful archiving and reporting of information in relation to research activities and their budgets.
Provide research-related scholarship advice to students enrolled in the programs; coordinate the internal process for graduate awards allocation and act as main point of contact for the faculty on the matter.
Assist the Office of the Associate Dean, Accreditation and Faculty Relations with research-related needs such as conducting verifications of curriculum vitae in software for research reporting accuracy.
Organize, attend, and document all activities leading to and following the meetings of various research-related committees (agendas, notices, minutes, preparation of dossiers, follow-up, memos, and responses to inquiries).
Manage, and report on, ADR’s research funds and budgets; ensure proper monitoring of activities and reporting of research centres and other privately funded research initiatives (e.g., endowed professorships).
Act as a resource person and provide the necessary documentation and logistical support for academic visitors and post-doctoral appointments.
Conceive, organize and supervise events/activities such as workshops, AGRE, research and faculty development activities, etc.
Provide outreach and logistical support to the Manager and the ADR in creating partnerships with universities, research institutes, and organizations.
Collaborate with Communications and others to develop faculty’s visibility within the university; participate in online research promotional material and website design development and ensure that information posted on the web site is up-to-date and accurate.
Bachelor’s degree and two to four years of relevant experience including at least two years in research administration and/or research grant management.
Good knowledge (Level 4) of spoken and written English and French in order to communicate effectively and to draft correspondence, documentation and reports.
Good knowledge (Intermediate knowledge) of Word, Excel, and PowerPoint, to create documents, spreadsheets, budgets and presentations; knowledge of Sharepoint.
Exceptionally detail oriented, with demonstrated ability to set and meet deadlines and to juggle multiple demands and priorities.
Knowledge of University policies, procedures, and excellent analytical skills to synthesize information and to develop and implement new policies and procedures, desirable.
Excellent communication and interpersonal skills, including the confidence, tact, discretion and judgment to work effectively with academic researchers, graduate students, and senior administrators and the ability to work independently as well as in a team.
Pro-active attitude and problem-solving skills with proven ability to work in a fast-paced service-oriented environment.

$60,338.07 - $72,067.29 per annum



Interested applicants must submit a curriculum vitae with a covering letter by November 26, 2019. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.