Administrative Assistant

British Columbia College of Nursing Professionals - Vancouver, BC (30+ days ago)

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Job Description

Are you a detailed-oriented, process-driven individual with strong administrative, organizational, communication and interpersonal skills? Are you excited about working in a dynamic and collaborative organization dedicated to making a difference in the Nursing community? If so, this regular full-time job may be for you. This role contributes to the effective administration of the Quality Assurance (QA) programs in our core Regulatory Policy Department, and will liaise with multiple stakeholders including the QA team, Nurse Practitioner (NP) Assessors and the Health Authorities.

This position is unionized. The current collective agreement can be found at this link: https://moveuptogether.ca/wp-content/uploads/2018/02/15-19-CRNBC-Collective-Agreement-January-1-2015-to-December-31-2019-1.pdf

WHO WE ARE:

BCCNP is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, registered nurses, registered psychiatric nurses and nurse practitioners in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical and meets the standards that society views as acceptable.

At BCCNP each of us strives to meet our commitment to the following values to maintain a workplace that is respectful and supports the well-being of every BCCNP employee:

  • Trust is essential
  • Better together
  • Speak the truth
  • Protect the public
  • Stay curious

As a member of the team, you can expect to be treated in a respectful and professional manner. While your workload will be busy, the College supports staff in achieving a healthy work-life balance.

RESPONSIBILITIES:

As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:

  • Providing administrative support to the Nurse Practitioner (NP) onsite review including coordinating the steps in the process by scheduling reviews, compiling and reviewing information for the audit process, preparing letters, liaising with the NP assessors and health authorities, and organizing travel, flights and accommodation.
  • Monitoring and composing replies to routine correspondence received in the NP email box.
  • Preparing, processing and maintaining a variety of files, reports, records and other written materials in accordance with BCCNP policies and procedures.
  • Processing a variety of financial transactions, including preparation and submission of receipts, expenses, invoices, bills and purchase orders.
  • Planning events such as meetings and travel – confirming attendees, booking meeting rooms, flights, hotel reservations, refreshments, etc.
  • Maintaining confidentiality.

EDUCATION, QUALIFICATIONS & SKILLS:

Our ideal candidate will:

  • Have at least four years of related experience, and carry at least a secondary, high school diploma and business college certificate, or equivalent;
  • Demonstrate advanced skills in standard office software applications, in particular, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Visio)
  • Be able to type at least 60 wpm;
  • Demonstrate ability to organize and prioritize own work with minimal supervision;
  • Maintain confidentiality and discretion of information received while performing regular work functions.

COMPENSATION & BENEFITS:

As the successful candidate, you will enjoy a generous compensation and benefits package as defined in the collective agreement. The starting wage for this role is $28.57 per hour.

HOW TO APPLY:

To apply, please visit https://www.bccnp.ca/bccnp/Careers/Pages/Default.aspx

The closing date for applications is September 27, 2019.

Please reference the title: Administrative Support – QA in your subject heading line. Due to the volume of resumes we receive, please note that we will only reach out those who are selected for interviewing.

To learn more about our organization, please visit www.bccnp.ca. Thank you for your interest in the BC College of Nursing Professionals.

As part of our hiring processes, please note that all final candidates will undergo background screening and testing through a third-party agency.

While we appreciate all responses, only shortlisted applicants will be contacted. No phone calls please.

Job Type: Full-time

Salary: $28.57 /hour

Job Type: Full-time

Salary: $28.57 /hour

Experience:

  • customer service: 1 year (Preferred)
  • administrative assistant: 1 year (Preferred)

Location:

  • Vancouver, BC (Preferred)

Language:

  • English (Preferred)