The Office of the Dean, Faculty of Graduate Studies is accountable for the institutional governance of graduate studies at York University. The Faculty provides strategic guidance and facilitation of graduate education standards and regulations to ten (10) resource Faculties and 60+ graduate programs. It is responsible for promoting and enhancing the quality of graduate education and fostering excellence in graduate teaching and learning at York University. The Faculty of Graduate Studies includes all graduate programs at York University, more than 6,000 students, and the largest body of active researchers on campus. Reporting to the Executive Officer, the Associate Director, Graduate Student Affairs, is accountable for the direction and management of the graduate student affairs portfolio of the Faculty of Graduate Studies at York University. The Associate Director works closely with the Executive Officer, Associate Vice-President & Dean, Faculty of Graduate Studies, and Associate Deans of Academic and Student Affairs to develop institutional strategies to deliver graduate student services at York University. Strategic and procedural development involves interpreting graduate education regulations and provincial standards on quality and translating them into institutional procedures at the graduate level. The Associate Director provides strategic and procedural input for the development and operationalization of the Graduate Studies Strategic Plan as it relates to institutional mandates agreed upon with the Provincial Ministry and the University Academic Plan, including the Integrated Resource Plan. As the conduit between the Graduate Studies Office and the Division of Students, including the Offices of the University Registrar and Admissions, the Associate Director is accountable for the entirety of the graduate student academic record. responsible for translating and co-creating procedures which facilitate each stage of the graduate student academic life from admissions to graduation. Provides guidance on the operationalization, administration, and enforcement of graduate education regulations for all graduate programs as well as institutional graduate enrolment reporting to the Office of Institutional Planning & Analysis on behalf of the AVP Graduate and Dean, and for the Provost. Responsible for the operationalization, administration, and enforcement of graduate education regulations, the Associate Director, Student Affairs works in concert with the Associate Director, Academic Affairs to oversee and advise the intersecting operations of the Graduate Studies Managers who report to them (Wellness, Scholarships/Awards, Communications) as well as the various coordinators and assistants who facilitate the procedures for students daily. The Associate Director, Student Affairs, is accountable to the AVP and Dean, Graduate Studies, for the enforcement of graduate education regulations and provincial standards on quality, including graduate program office responsibilities with university admission and registrarial stipulations as well as institutional graduate progression. The position provides training, advice, and guidance to Faculty Graduate Managers, Graduate Program Directors and Assistants across York's campuses.
University degree required. Graduate degree is an asset.
Minimum of 5 years of progressively responsible strategic leadership experience in an academic environment, specifically admissions, registration, and application of student fees. knowledge of institutional regulations and policies, familiarity with Higher Education Quality Council of Ontario guidelines and policies. Experience with the implementation and accountability for post-secondary graduate education is preferred. Demonstrated success in a shared service environment impacted by constant change required. Experience in using online and cloud-based enterprise systems and databases. Demonstrated ability to forge strategic relationships across a large stakeholder group required. Must keep-up to date with evolving standard changes that pertain to Graduate Student Records, evolving international education systems and changes to standardized testing. Experience with assessment of domestic and international credentials is required.
Strong leadership and motivational skills. Proven record of consistently achieving a high level of client satisfaction through design of large-scale service delivery models. Ability to successfully and collegially collaborate with a broad spectrum of clientele. Demonstrated working knowledge of human resources management practices. Excellent organizational and management skills. Excellent oral and written communication with proven report writing skills. Demonstrated ability to work independently and as part of a team. Excellent interpersonal skills. proven ability to exercise initiative and good judgment. Strong analytical and numerical skills. Ability to multi-task. advanced knowledge of Word, Excel, Access, and PowerPoint. Excellent project management and analytical skills. Ability to set priorities and lead both a direct team and indirect teams through project implementation. Experience using cloud-based enterprise student information systems is considered an asset.
This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Work is normally performed in a typical interior office work environment. Very limited physical effort required, limited exposure to major risks.
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Beginning with the May 1, 2020 to April 30, 2021 performance cycle, permanent York University employees in salary grades D through J are eligible for a performance dependent annual Merit Incentive Award as part of total compensation.
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