Legal Assistant

Whitten & Lublin - Toronto, ON (30+ days ago)

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Whitten & Lublin is a boutique employment law firm providing expert legal counsel to both employers and employees across the country and internationally on all aspects of employment law. The firm is regularly noted for excellence, including a previous designation by Canadian Lawyer as one of Canada’s Top 10 Labour & Employment Boutiques and Canadian HR Reporter’s Employment Law Boutique of the Year in each of the last four years.

We are seeking an experienced Legal Assistant to assist 2 lawyers in our fast-paced, downtown Toronto law firm. We are looking for a candidate with incredible customer service, administrative and organizational skills, ability to work as part of a team, and the ability to manage multiple priorities effectively in a fast-paced environment. This is a full-time, permanent position, Monday to Friday.

Required Qualifications:

  • Minimum 2 years of legal assistant experience (litigation experience is a must);
  • Knowledge of Rules of Civil Procedure, Rules of the Small Claims Court and HRTO Rules of Procedure is a must;
  • Impeccable interpersonal and communication skills; ability to communicate effectively and comfortably with clients, team members, and counsel through phone, email and in-person;
  • Strong attention to detail;
  • Must work independently with little supervision;
  • Well organized, quick learner and proactive professional with a positive attitude and ability to prioritize tasks, workload and time;
  • Exceptional knowledge of Microsoft Office Suite (Word, Excel, Outlook), Internet and PC Law;
  • Legal Assistant/ Law Clerk or Paralegal Diploma is a must.

Responsibilities and tasks, but not limited to:

  • Providing administrative and legal support to two lawyers;
  • Proofreading, drafting, editing and preparing legal documents and correspondence (including motion records, pre-trial/mediation memos, pleadings, affidavits of documents, etc.);
  • Filing, photocopying, scanning, faxing, etc.;
  • Opening and closing files;
  • Communicating with clients, court, and counsel;
  • Maintaining calendar for lawyers;
  • Booking meetings, court appearances, consultations;
  • Tracking deadlines and maintaining a follow-up system;
  • Assisting with reception duties;
  • Other administrative duties as required.

We thank all who apply, however, only those candidates selected for an interview will be contacted.

No recruiters. No phone calls, please.

Job Types: Full-time, Permanent

Job Types: Full-time, Permanent


  • legal assistant: 2 years (Required)