Legal & Executive Assistant

Canadian Association for Community Living - Fredericton, NB (30+ days ago)

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The Canadian Association for Community Living (CACL) along with Jody Carr Law Office is currently recruiting for a Legal & Executive Assistant (full-time, permanent position). Reporting dually to CACL’s Executive Vice-President as well as lawyer Jody Carr, the Legal & Executive Assistant will provide day-to-day executive administrative support in a highly professional and confidential manner, in addition to preparing legal documents and interacting with clients. This position is based out of our Fredericton, New Brunswick office.

Responsibilities:

  • Provide direct administrative support to the CACL Executive Vice-President as well as lawyer Jody Carr
  • Act as first point of contact for the New Brunswick office; meet and greet visitors, filter incoming calls/emails and distribute accordingly
  • Manage calendars, including scheduling meetings and boardroom bookings while ensuring readiness by organizing proper documentation or briefing materials
  • Prepare a broad range of documents, including drafting correspondence and legal documents
  • Ensure high quality work product by proofreading work for completeness, grammar, spelling, and errors
  • Maintain a highly confidential physical and electronic client database and filing system
  • Organize documents, including documents requiring signature/approval or documents for daily meeting schedules
  • Organize travel by booking travel arrangements and accommodations as per policy and submitting the appropriate travel expense documentation
  • Prepare cheques for signing and maintain account ledgers
  • Maintain contact with existing clients and assist in the recruitment of new clients
  • Ensure all office equipment and supplies are ordered and available, verify invoices, and maintain well-organized storage and reception areas
  • Manage preparation and delivery of shipments for courier, Canada Post and other mail duties
  • Establish, monitor, modify, and maintain executive administration procedures and activities to ensure a smooth office operation

Qualifications & Experience:

  • Post-secondary education in a field relevant to legal/administrative support; minimum 3 years’ experience as a legal administrative assistant or an executive assistant
  • A motivated self-starter with a positive, ‘can-do’ attitude and commitment to quality
  • Attention to detail, strong follow-through, and the ability to remain organized, flexible and responsive to multiple priorities and deadlines
  • A high level of discretion and demonstrated confidentiality and professionalism in all communications
  • Strong interpersonal skills that exemplify professional friendliness
  • Advanced proficiency with office technology, including Microsoft Office and Quickbooks
  • Valid driver’s license and reliable vehicle necessary for daily work-related duties
  • Fluent in French and English an asset
  • The successful applicant will be asked to provide aCriminal Record Check and Vulnerable Persons Check

Application Process

Anticipated start date: Immediate

Location: Fredericton, NB

Details: 37.5hrs/week with a competitive salary and benefits

Qualified applicants should forward a cover letter and resume no later than 5pm EST on August 21st, 2020 to:

Canadian Association for Community Living

Attention: Krista Carr, Executive Vice-President

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, the Ontario Human Rights Code, and the Human Rights Act of New Brunswick. CACL with Jody Carr Law Office will provide accommodation throughout the recruitment and selection process to applicants with disabilities.

CACL and Jody Carr Law Office supports diversity, equity and a workplace free from harassment and discrimination. We encourage applications from all qualified candidates.

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The Canadian Association for Community Living (CACL) is a national federation of 13 provincial-territorial associations and over 300 local associations working to advance the full inclusion and human rights of people with an intellectual disability and their families. CACL leads the way in building an inclusive Canada by strengthening families, defending rights, and transforming communities into places where everyone belongs.

Jody Carr Law Office is a growing law practice owned by Jody Carr, BBA, JD. Jody Carr was accepted to the New Brunswick Bar in June 2019; he was previously elected for 19 years in the New Brunswick legislature. Jody Carr is a certified workplace investigator, and also specializes in wills/estates/probate, property, human rights, disability and public policy.

Application deadline: 2020-08-21

Job Types: Full-time, Permanent

Benefits:

  • Extended Health Care
  • On-site Parking
  • Paid Time Off

Schedule:

  • Monday to Friday

Experience:

  • Executive Assistant: 3 years (Preferred)
  • Legal Assistant: 3 years (Required)

Location:

  • Fredericton, NB (Required)

Work remotely:

  • No