Are you interested in helping to maintain the facilities and provide office services for Canada's largest social housing provider? If so, the Facilities Maintenance Coordinator position at Toronto Community Housing may be for you!
What you'll do
Meeting Company Wide Office and Administrative Requirements
Coordinate and maintain a complete inventory of TCHC administrative spaces and advise on availability, capacity and best fit for client requirements. This includes updating a database of floor plans, seating charts and other resources that capture TCHC’s portfolio of office, storage, parking and other business unit spaces.
Assist in the assessment of administrative space requirements for each business unit during the annual company-wide office space budgeting process. Assist in implementing a pro-active strategy to ensure administrative spaces are prepared to meet planned requirements.
Identify opportunities for efficiencies, beneficial operational adjacencies and proactively prepare to meet planned Requirements.
Assess, co-ordinate and make recommendations with respect to ongoing facility maintenance, renovation and repairs for corporate and administrative offices.
Provide input on the annual Office Service budget including both operating and capital expenditures.
Coordinate office/staff relocations and other projects involving administrative spaces.
Coordinate with vendors, service providers, contractors and business units on projects related to administrative space.
Assist with the coordination of temporary facilities for staff when required during renovation or repair projects.
Maintain and monitor the “Axiom” access control system for central corporate staff locations including 931 Yonge Street, 35 Carl Hall and 729 Petrolia. This includes issuing new and replacement cards, performing yearly data audits, performing demand request ethics reporting, troubleshooting system issues, running shutdown protocols and manual overrides.
Maintaining a set of office and administrative workplace standards.
Maintain a stock of inventory of supplies, furniture, equipment, tools and materials to serve corporate-wide administrative requirements. Load, unload and deliver items as required.
Answer inquiries and provides service to employees with respect to maintenance facilities, repairs and equipment once received through the appropriate intake.
Travel to various locations as required.
Respond to the various ergonomic and health and safety requirements once approved by the appropriate stakeholders
Meeting the Needs of New TCHC Staff during Onboarding/Off boarding
Participate in the onboarding process of new staff by assessing requirements, allocate space and ensure that provisions are in place prior to the start date.
Issue Picture ID and Axiom access cards to all new employees.
Deactivate access cards as required, collect any defunct materials related to office services.
Order and issue name plates.
Perform maintenance, renovation and reconfiguration work in TCHC administrative spaces including assembling/dissembling workstations, furniture, and other equipment.
Coordinate, assist and perform various duties to ensure all requests and intake tickets are completed.
Perform maintenance at office and administrative spaces including repairs to furniture, equipment, and accessory installation.
Assist in service requests for cleaning, rearranging and moving interdepartmental materials, equipment and supplies.
Purchase items, tools and supplies required to fulfil requests.
Operate related tools and equipment.
Provide and coordinate all required support for staff relocations including moving provisions and temporary requirements.
Providing Corporate Office Service For 931 Yonge St.
Provide services for event setup including required A/V systems (table mics, wireless mics, sound systems, polycom phone, lcd projector, etc.).
Maintain inventory of supplies at 931 Yonge St. Order supplies and products.
Maintenance and housekeeping.
Identify, facilitate and coordinate ongoing maintenance and repair requirements with contract property manager.
Vehicle Maintenance and Usage
Daily inspections on company vehicles.
Perform minor maintenance and management for vehicular issues.
Maintain vehicle for daily use, including keeping an up to date, daily usage log.
What you’ll need
Minimum 5 years of job related experience including a working knowledge of space planning, administrative space requirements (architectural, FF&E, mechanical, electrical and IT), and project delivery.
Working knowledge of Occupational Health and Safety Act, Residential Tenancies Act, Ontario Building Code, Fire Code, local By-Laws and other related legislation.
Ability to deliver small and large project based solutions for administrative space requirements and provide technical input.
Prepare and maintain accurate project and inventory records.
Ability to monitor project budgets and scheduling towards delivering projects on time and on budget.
Ability to report on project progress including both schedule and budget tracking.
Experience with a public procurement process
Ability to manage vendors and contractors in a professional manner to ensure project outcomes and deliverables are met.
Ability to manage a number of projects concurrently.
Knowledge of facilities management practices, financial systems and computer equipment.
Ability to communicate effectively both orally and in writing.
Ability to use various computer software packages to support business needs.
Must be physically capable of performing the required duties.
Must be able to operate tools and equipment as required.
Working knowledge and experience in providing maintenance across administrative furniture, fixtures and equipment.
Must possess and be able to maintain a valid Province of Ontario Class “G” Driver’s License.
Perform minor maintenance and management for vehicular issues.
Excellent organizational and time management skills. Ability to prioritize and meet deadlines.
Must be able to work shift/weekend/overtime/on call duty.
Ability to provide excellent customer service skills and experience in providing professional, respectful service.
Once you apply, we’ll review your resume and contact you if your skills and experience match the qualifications for the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks.
Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.