Senior Legal Assistant

Trans Mountain Corporation Inc. - Calgary, AB (30+ days ago)

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Who We Are

Trans Mountain Corporation operates Canada’s only pipeline system transporting crude oil and refined products to the West Coast. We deliver nearly 300,000 barrels of crude oil and refined products each day through 800 miles of pipeline in Alberta, British Columbia and Washington State.

The Trans Mountain Expansion Project will provide increased capacity to support Canadian crude oil production growth and ensure access to global energy markets. The largest project in our history, it involves the installation of approximately 600 miles of new pipeline, new and modified facilities including pump stations and terminals, and a new dock complex at the Westridge Marine Terminal in British Columbia.

As a federal Canadian Government corporation, the newly formed Trans Mountain Corporation will continue to build upon our 65 years of experience delivering operational and safety excellence through our crude oil pipeline system.

We are accountable to the Parliament of Canada through the Canada Development Investment Corporation (CDEV). As a wholly-owned subsidiary of CDEV, we are governed by an independent Board of Directors.

Quick Facts about Trans Mountain Corporation

  • We operate Canada’s only pipeline system transporting crude oil and refined products to the West Coast.
  • We have delivered safe and reliable energy transportation for 65 years.
  • We deliver 300,000 barrels of crude oil and refined products every day on our pipeline system.
  • Our Trans Mountain Expansion Project will provide western Canadian crude oil producers with an additional 590,000 bpd of crude oil transportation capacity and tidewater access.
  • Our corporate headquarters is in Calgary, Alberta with regional offices along the pipeline system in Alberta, British Columbia, and Washington State.

Reporting to the Vice President, Legal and General Counsel, the Senior Legal Assistant will be responsible for providing legal assistance to an in-house legal counsel team in the areas of legal research, contract and document administration, Immigration Visa process, and preparing Board materials.

Responsibilities include, but are not limited to:

  • Financial Administration for the legal department, duties include banking documents (resolutions and other legal documentation such as directions to pay, etc.), credit agreement matters, litigation updates and audit requests/responses, budgets and forecasts.
  • Legal research review of particular statutes and preparation of summaries of such research for the review of the Assistant General Counsel Lawyers.
  • Responsible for document control which includes legal contracts, duties would include filling, storage. retrieval, sharing on Sharepoint site.
  • Responsible for document preparations which includes letters, agreements, presentation and spreadsheets. Review standard form documents, draft letters and make corresponding amendments to documents. Providing drafting assistance, execution matters, commitment tracking for Indigenous Relations.
  • Operations support - land documentation (agreements, registrations, discharges, transfers), shipper services (contracts, assignments, notices), immigration (work permits and business visitor travel), procurement contracts (MSA's, GSA's), litigation matters, other registrations (business ID's, account set ups).
  • Transition agreement and legacy matters with Kinder Morgan. Large transaction matters (corporate reorganizations, JV/IPO, sale to federal government)
  • Corporate governance and records management. Data room management. Liaising with other departments and Expansion Project personnel.
  • Assisting in Corporate Secretary duties and other Board-related matters, including preparation of Board materials, resolutions, agendas, meeting logistics, addressing Board member inquiries, posting and managing Diligent Board Management site.

Position requirements:

  • Diploma in either Legal Assistant / Administration is required, and a university degree would be an asset.
  • A minimum of 10 years of experience as a Legal Assistant.
  • Oil and gas industry experience would be an asset but not required.
  • Strong analytical, problem solving, and organizational skills.
  • Proficiency in MS Office – Word, Excel, PowerPoint, Outlook, etc.
  • Experience with Diligent Boardvantage or other governance platforms would be an asset.
  • An understanding of the legal system as it affects business operations.
  • Good communication and interpersonal skills.
  • Working knowledge of corporate and securities law.
  • Strong communication and ability to work collaboratively with others.
  • Ability to troubleshoot problems.
  • Excellent verbal and written communication skills. When required, able to enhance pieces of communication and reports.
  • Comfortable and confident with communicating a recruitment process or procedure to hiring leaders.
  • Ability to attend to detail and work in a time-conscious and time-effective manner.
  • Willing to take on new challenges and responsibilities.

As an equal opportunity employer, Trans Mountain actively encourages applications from traditionally underrepresented groups, including women, Aboriginal Peoples, members of visible minorities and persons with disabilities.

Job Type: Full-time