Toronto - Legal Assistant - Corporate

Dentons - Toronto, ON (10 months ago)

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Our Toronto office is seeking an experienced Legal Assistant to support a senior Partner in our Corporate team. As our legal assistant structure is based on a team model within a practice group, legal assistants typically support more than one lawyer and will be called upon to help others within their practice group when workload volumes are at their peak or during periods of vacation or absence coverage.

The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support within the Corporate Group. The position will require a polished, confident and reliable assistant with the ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment with sound judgment. The successful candidate will be organized, discreet, and adept at multitasking and have a client-care attitude and a confident work approach.

Generally, the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.

Responsibilities
Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.
Entering and maintaining lawyer’s dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings.
Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence.
Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Preparing and updating cheque requisitions and expense reports.
Coordinating and preparing replies to audit inquires.
Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements.
General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.
Maintaining and organizing files, both electronic and hard copy as required.
Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
Other duties as assigned.
Requirements
Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Solid work experience in a legal environment with working knowledge of corporate law; preference will be given to previous experience gained within a large firm environment.
Demonstrated knowledge of procedures, with a sound understanding of corporate transaction documents.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications. Minimum 60 wpm typing speed.
Knowledge of accounting/docketing systems and data management systems (Elite and iManage).
Excellent organizational/follow up skills demonstrating attention to detail, proofreading and accuracy.
A professional client and telephone manner.
Demonstrated ability to take initiative with guidance from the lawyers to enable working independently in a fast-paced high volume environment.
Demonstrated problem solving skills along with the ability to work with little instruction or supervision and be highly motivated.
Meet deadlines; work well under pressure while maintaining a sense of humor.
Demonstrated skill with respect to utilizing proper grammar, including punctuation and spelling.
Demonstrated ability to remain calm yet keep a sense of urgency and a positive team driven work ethic.
Qualified applicants should submit their cover letter and resume to:

Dentons Canada LLP
Human Resources Department
Email: resumes.toronto@dentons.com

Equal opportunities
We believe that diversity and inclusion is essential to the success and strength of our firm. We believe that a proactive approach where we support and embrace our individual talents and differences enriches our firm, our professional practice and our communities. It offers us a broader perspective to foster more creative ideas and greater effectiveness, which enhances our ability to provide our clients with the best possible advice and service. Dentons Canada is committed to accessibility for persons with disabilities. If you have any accommodation requirements, we will work with you to make appropriate arrangements.

  • We thank all applicants who apply, only candidates selected for an interview will be contacted.