PROJECT COORDINATOR

Lori Morris - Toronto, ON (30+ days ago)

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Lori Morris Concierge - Toronto, ON

The Project Coordinator is a key role in strengthening the PM team. The position’s main role is to support the PM team by being responsible for a section of their administrative work as well as making sure that key items are being followed up on in a timely manner.

The Project Coordinator reports to Lori Morris and has several key roles; (1) Create and manage Contemplated Changes (CCs) and Site Instructions (SIs) for all design changes (prints and schedules) that effect trades, after plans are Issued for Construction with the support of all of LMD’s departments, (2) Distribute all Change Orders (COs) created because of SIs to related trades, (2) Create and manage RFQs for all construction quoted through LMD when required including Addendums, (3) manage the fabrication timing of all quoted construction, (4) Open and Close projects and ensure all areas effected are updated correctly and in a timely manner, (5) Monitor and alert PMs when timeline tasks and open issues will not be completed prior to due dates, (6) Internal management including communications, schedule release timing, PO issuing timing, and procurement timing and (7) Monitor and alert PMs when account receivable (AR) quotes and invoices will become past due by over 90 days.
This position requires an eye for detail as well as a persuasive manner. The eye for detail is needed when entering SIs to ensure that all changes are clearly and correctly called out and described within the applicable prints and schedules as well as when creating and receiving RFQs to ensure that they contain all pertinent details and that any vendor entered comments are correctly addressed. The persuasive manner is required when assisting the PMs to ensure that no timeline tasks, open issues or overdue AR invoices have been overlooked that any that are overdue are a primary focus for the PM along with their other daily duties.
As with all LMD employees, the Project Coordinator is expected to follow LMD’s Policies, Procedures and General Information.

REQUIREMENTS
Knowledge of the interior design industry
Knowledge of residential construction techniques
Knowledge of millwork fabrication
Knowledge of AutoCAD
Excellent interpersonal skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communication skills
Excellent general computer skills
Fluent knowledge in MS Windows, MS Office (Excel, Word, Outlook, Power Point)
Stress management skills
Time management skills
Very effective persuasion skills
Be honest and trustworthy
Be respectful
Possess cultural awareness and sensitivity
Be flexible
Demonstrate sound work ethics
RESPONSIBILITIES

Assist in reminding all PMs what timeline tasks and open issues are past due and what are due to be completed within the week
Open and Close projects and update the following areas correctly and in a timely manner
Work with finance and assist in reminding all PMs what AR quotes and invoices are coming up to and are overdue by 90 days
Work with the design team to ensure all changes after Issue for Construction are tracked correctly and accurately and are summarized and sent to all interested parties via an SI
Work with the design team to review SIs and ensure their accuracy
Internal management
Internal change communications
Schedule release timing
PO release timing
Procurement timing
Issue and manage all SI notices and distribute them to assigned PMs
Follow project timelines to manage the entire RFQ process for any construction being quoted through LMD. This includes:
Create RFQs
Distribute RFQs to required vendors
Answer any questions and distribute these questions as well as any other required
clarifications to all vendors that are part of the RFQ
Receive and review RFQs with the applicable PM
Upon receipt of deposit and approval from the client work with finance to obtain and
distribute relevant POs to relevant vendors
Notify all vendors of job award status
Manage fabrication and procurement payments and timing
Working Conditions
Physical Demands
The employee will spend long hours sitting and using office equipment and computers, which can
cause muscle strain
Environmental Conditions
The employee is located in a busy, open area office
The employee is faced with constant interruptions and must meet with others on a regular basis
The employee is required to travel internationally

EXPERIENCE
5 years’ experience as a project coordinator (preferred)

Please reply with a cover letter and resume.
Job Type: Full-time
LOCATION: Toronto, ON (Preferred)