Administrative Assistant

Sprott Shaw College - Vancouver, BC (30+ days ago)

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Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support.

Sprott Shaw College is the subsidiary company of CIBT Education Group, one of the fastest-growing companies in BC according to Business in Vancouver. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented.

Reporting to the Campus Director, the Administrative Assistant plays an integral role in the smooth and efficient operations of the Sprott Shaw campus. Usually the first point-of-contact, the Administrative Assistant is the public’s first perception of the campus.
Responsibilities

Perform general administrative duties such as reception, mail, inter-office communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
Maintain the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
Provide marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
Ensure proper procedures and processes are followed for student registrations, file creations, and start schedules - and inputted into FAST
Monitor attendance and keep the Admissions Advisor informed about any new student’s absence
Provide the Director with the names of students who have excessive absenteeism
Print and distribute monthly interim transcripts every four weeks for each student
Process diplomas, certificates, and final transcripts
Read and follow all procedures and policies and become aware of updated procedures
Participate in graduation functions
Attend faculty meetings and in-service training sessions
May act as an instructional assistant in smaller campuses

Qualifications and Education

Certificate or diploma in Administrative Assistant, Business Office, Business Administration or other related field of study
At least two years of related work experience

Skills

Knowledge of MS Office and database systems
Excellent communication and interpersonal skills
Excellent customer service skills

Competencies

Service orientation
Teamwork
Accountability
Communication
Planning and organizing
Problem-solving

This is a temporary position that could lead to a permanent position

Please note that due to the volume of applications received, only those selected for an interview will be contacted. Please do not contact the campus directly.