Administrative Support IV

Alberta Health Services - Medicine Hat, AB (30+ days ago)

Apply Now

Your Opportunity:
Are you looking for a rewarding career with opportunities for development and advancement? Are you a dynamic administrator that can flourish in a fast paced scheduling environment that has a direct impact on patient care? Reporting to the Manager of Staffing Service Centre (SSC), this Administrative Support IV – Scheduler provides vital support to multiple programs within the South Zone. The Scheduler uses the Environment for Scheduling Personnel (ESP) staff scheduling application proficiently and works within established staff scheduling processes to complete complex and often urgent staff scheduling tasks within short time lines in a busy, high pressure environment. Attention to detail will be crucial as you ensure that employees are scheduled appropriately and employee pay data is captured in accordance with AHS policies, procedures, and collective agreement provisions. Leveraging accomplished, technical and interpersonal communication skills you will enjoy providing outstanding customer service to valued clients, in a fast paced environment while adapting to frequent interruptions and shifting priorities. Your expertise will also be used to assist in the training and orientation of new staff. Key responsibilities will include; filling pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave, anticipating staffing needs and informing Managers of shifts that require further attention, entering data for payroll, providing scheduling reports, detailing records and compiling/ providing statistical information. Understanding these responsibilities the ideal candidate will focus on developing trusted relationships, effective interdisciplinary communication with clients and prioritizing with a patient focused mindset. Schedulers will be assigned to support South Zone and the correlative Staffing Office hours.

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support IV
Department: Staff Scheduling Services
Primary Location: Medicine Hat Regional Hospital
Multi-Site: Not Applicable
FTE: 0.00
Posting End Date: 30-JAN-2020
Employee Class: Casual/Relief
Date Available: 09-FEB-2020
Hours per Shift: Varies
Length of Shift in weeks: Varies
Shifts per cycle: Varies
Shift Pattern: Days, Evenings, Nights, Weekends
Days Off: Other
Minimum Salary: $24.99
Maximum Salary: $30.38
Vehicle Requirement: N/A

Required Qualifications:
Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).

Additional Required Qualifications:
Knowledge and operation of Microsoft Outlook, Word and Excel.

Preferred Qualifications:
Current experience working in an AHS centralized ESP Staffing Service Center. 1 year scheduling experience. 3 years of experience in a customer service environment. Timekeeping/payroll experience. Call Center experience. Knowledge of the applicable collective agreements and pay codes. Experience working in a unionized, health care and/or 24/7 environment. Experience with AHS scheduling software (Kronos, ESP, and ASC).