Working under the general supervision and guidance of the Supervisor, Health Information/Records Management, this Administrative Support III - Health Information and Records Management position provides operational administrative support for the Records Management section of Health Information Management. Within a team environment the incumbent is responsible for performing activities which directly support the security, maintenance and integrity of the patient record through the life cycle regardless of medium (electronic and/or paper). Essential functions of the position: Managing the Deficiency Management work queues daily which involves investigating each episode for completion from the physicians/residents/health care provider. Follows process for Physician Curtailment and liaises with Site Medical Office with respect to distribution of reminder, warning and curtailment letters. Prepares the Legacy Records for the scanning process by Prepping, Scanning and Validating the health record. Processes/assists with requests for patient information requests following AHS HIM Access & Disclosure guidelines. Acts as reception greeting and assisting staff, public and patients. Responsible for re-calling, preparing and sending records to off-site storage. This position will also support implementation activities for Connect Care as required. Ability to work to cover multi-positions within the department to ensure workload is current and coverage is maintained. Assigned duties may vary dependent upon site requirements.
As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support III
Union: AUPE GSS
Department: UA-Clerical Records Proce-EDM
Primary Location: U of A Hospital
Multi-Site: Not Applicable
Posting End Date: 27-FEB-2020
Temporary Employee Class: Temp F/T Benefits
Date Available: 09-MAR-2020
Temporary End Date: 19-FEB-2021
Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days
Days Off: Saturday/Sunday
Minimum Salary: $22.56
Maximum Salary: $27.42
Vehicle Requirement: N/A
Completion of Grade 12 or equivalent.
Additional Required Qualifications:
Medical Terminology Certificate required with testing prior to interview (60% pass). Typing speed of 40 wpm required with testing prior to interview. Strong computer skills including proficiency with Microsoft Office programs (Word, Excel, and Outlook) required. Must be able to set and organize own work priorities and adapt to change. Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles. Team player with demonstrated ability to work within a team environment, modeling behaviors that support & contribute positively to team operations and working relationships. Ability to work independently with minimal supervision. Must be physically able to perform duties involving standing, sitting, bending, reaching and stretching for extended periods of time. Must be able to lift/push/carry up to 50 lbs. and be able to push and pull charts out of mobile shelving. Able to perform positon’s functions with a high degree of accuracy and maintains or exceeds established productivity standards. Equivalent combination of education and experience may be considered.
Post-secondary education applicable to position – MOA/Unit Clerk/Admitting Clerk preferred. Two (2) years related experience in a hospital or medical office setting preferred. Experience with computer applications common to Health Records (e.g. VAX, Netcare, PowerTrac, PowerMonitor, eCLINICIAN) is preferred. Experience working with a terminal digit filing system with Health Record processes is preferred. Knowledge of HIA (Health Information Act) & FOIP (Freedom of Information and Privacy).