Property Administrator

Triovest Realty Advisors - Saskatoon, SK (17 days ago)

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Reporting to the Property Manager, you will fill the full-time position of Property Administrator for a portfolio of Retail, Industrial and Office properties in Saskatoon. Working in a team based environment, you will be responsible for the ongoing daily property management administrative functions including processing tenant file maintenance (automated property management system), review monthly rent roll billings to tenants, rent collection/deposit, account receivable and account payables, administrating tenant and client relations as well as general reception duties.


Develop and maintain an effective line of communication within the Property Management & Operations group and provide administrative support as required; including reception duties.
Interact with internal staff, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum.
Processes preliminary monthly rent roll report and communicate ongoing rental billing changes to tenants.
Preparation of vacancy notices and arrears reporting.
Issue year-end final billing as well as tenant charge-back invoices to tenants for miscellaneous charges.
Assist Property Manager in rent collection, provide both verbal and written communication with tenants.
Prepare tenant receivable reports for Property Manager.
Process real estate accounts payable invoices including administering invoice holdback where applicable, match invoices to approved purchase orders, respond professionally to various invoice payments inquires by property management staff or external vendors, construction cost tracking etc.
Assist the Property Manager in the budget and quarterly reports preparation of operating expenses, receivables and capital expenditure working documents.
Provide assistance to the Property Manager by keeping on top of deadlines/commitments and pro-active follow-up.
Aid building tenants and redirect complex issues to the appropriate resources for resolution.
Establish strong working relationships with internal and external contacts such as tenants, contractors, etc.
Logging, dispatching and following up on tenant service calls via Service Connect/Angus software.


We believe success in this role will demonstrate itself through the following attributes and skills:

A dedication to providing exceptional service, every day.
The ability to adapt to change in a positive way and deliver successful results within a given time frame.
A team-oriented approach to meeting goals and objectives.
A willingness to admit mistakes and easily digest constructive feedback, using it as a learning opportunity.
The ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty and respect.
Proven organizational and multi-tasking abilities.
Able to cope with changing client needs and deliver successful results within the time frame.
Strong verbal and written communication skills.
Self-motivated and professional.
Cheerful and polite disposition.
Eager to share ideas and always look for opportunities to improve our property management services.

To fulfill this role successfully, you should demonstrate the following minimum qualifications:

A post-secondary college diploma and/or university degree in business or accounting.
Two years’ experience in property administration, commercial real estate or real estate property accountant.
Proficient in Microsoft Office.
Experience with Yardi is considered an asset.


Triovest is a Canadian commercial real estate advisory firm with over $10 billion of assets under management and $2 billion in active development. We believe that the quality of our people directly impacts the quality of our work, therefore we place a high value on attracting and retaining exceptional individuals. Triovest fosters a hands-on approach to value creation for our clients through innovation and collaboration. Learn more about Triovest by visiting our website.

The successful candidate will be expected to consistently conduct themselves in alignment with Triovest Core Values of:

Own It

Triovest will be recognized as the entrepreneurial leader in institutional real estate driving superior returns by combining local intelligence with deep expertise.

We create sustainable places that enhance communities and enrich relationships.

Accommodation for applicants with disabilities during the recruitment, assessment, and/or selection process is available. Triovest is an equal opportunity employer and we are committed to providing an inclusive and accessible environment, where everyone feels valued and respected.

College Degree or better