Property Administrator

Devon Properties Ltd. - Comox Valley, BC (30+ days ago)

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Devon Properties Ltd. (“Devon”) is the leading real estate services and property management company in Victoria, BC, with a diversified portfolio of multi-family, commercial, and single-family real estate assets. Devon is currently seeking a Property Administrator for the Courtenay, BC office. The Property Administrator will report to Senior Management and is responsible for supporting the administration function for our residential and commercial properties in the Comox Valley.

The Property Administrator will consistently deliver first-class administration services and exceptional customer support in order to meet defined deliverables and responsibilities. This position will develop a complete understanding of Devon’s business strategy and performance targets in relation to the Administration Department, working in conjunction with Senior Management to realize these objectives.

Job Description

Property Administrator, Administration Department

Duties include, but are not limited to, the below:

Responsibilities

· Provide administrative support to Senior Management, Property Manager(s) and Building Managers

· Prepare monthly property and tenancy reports with accuracy and attention to detail

· Assist with creation and modification of presentations, reports, spreadsheets, and other various administrative documents and communication tools

· Manage data input in Property Management Software, including scanning and filing tenant documentation and related communication

· Complete and carry out bank deposits on an “as needed” basis

· Handle incoming calls, respond to inquiries, clarify company policies and procedures

· Organize maintenance requests and dispatch where necessary to appropriate staff and/or trades

· Other miscellaneous administrative responsibilities as they arise

Qualifications

Technical & Functional Skills

· Extremely well organized, disciplined, and able to work well in a busy team environment

· Ability to communicate clearly and collaborate with multiple departments

· Ability to understand and interpret administrative challenges and identify solutions to non-routine queries

· Ability to multi-task and be involved on multiple projects at the same time

· Motivated self-starter, able to work with little supervision

· Highly-organized, strong attention to detail with efficient follow-up skills

· Passionate and motivated individual, bringing company spirit and community involvement

· Flexible, with the ability to serve in multi-faceted roles throughout the workday.

· Strong time management skills

· Excellent people skills in both written and oral communications

· Displays excellent interpersonal skills in dealing with internal and external stakeholders, clients and other professionals

· Ability to work 8:00am to 4:00pm, with the ability to work overtime as needed

Education and Experience

· Experience in an administrative and/or receptionist role

· Experience in property management or a related real estate industry would be an asset

· Basic knowledge of accounting

· Professional standards with impeccable phone mannerisms

· Proficient with Microsoft Office (e.g., Outlook, Excel, Word, Adobe Acrobat)

· Must be legally entitled to work in Canada

Job Type: Full-time