Accounts Administrator

The Cadillac Fairview Corporation Limited - Toronto, ON (30+ days ago)

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To provide management of all tenant, supplier and departmental accounts through the effective coordination of activities in the areas of credit and collections, accounts payable and leasing documentation.


Maintain the departmental purchase order system by reviewing departmental purchases, coding appropriately and issuing purchase order number in order to ensure accurate General Ledger account coding and appropriate company purchasing.
Ensure accurate and timely processing (manual and electronic) and filing of accounts payable documents by reviewing material for appropriate coding, approvals and inputting to the system in order to provide departments with current and accurate expense information for the purposes of variance reporting and budget preparation.
Assist with credit and collection accounts by preparing and mailing statements and correspondence to each account, updating account files accordingly and preparing reports and recommendations regarding delinquent/problem accounts for further action by the departmental manager in order to provide current information in response to account status inquiries and to limit the outstanding receivables balance.
Prepare and review tenant billings and notifies Revenue Coordinator and/or Accountants of any variances and required adjustments in order to ensure that all accounts are maintained accurately and in accordance with lease agreement.
Generate a variety of weekly, monthly, quarterly and annual reports by gathering and reviewing appropriate data and compiling a summary of information for distribution to appropriate parties to be used in the analysis of CF’s overall financial position.
Assist Property Accountant with monthly, quarterly and year-end procedures, including recoveries billings, balance sheet reconciliations, and other general accounting duties as required.
Be responsible for timely and accurate collection and input of retail sales into CTI in order to provide business units with current data for monthly reporting
Respond to inquiries from suppliers and company staff on a timely basis and provide customers with accurate information and promptly resolve issues.
Process miscellaneous invoices from both Office and Retail
Provide backup to Portfolio staff during vacation coverage, including parking transactions and rent roll.
Be responsible for maintaining the file storage rooms and obtaining files from previous years upon request
Assist in the preparation of the annual budget
Assist in the accounts payable function (entering data and creating vendors)
Prepare and completes bank deposits
Other duties as assigned


A team player with strong interpersonal skills
Strong communicator, verbal and written
Detail-oriented and focused on accuracy
A multitasker, quick learner, and can work independently in a fast-paced environment
Excellent with time management and organizational skills
Analytical with good problem solving skills
Customer-service focused
Able to work under pressure with a minimum of supervision


Grade 12 or equivalent
2nd or 3rd level CA/CGA/CMA enrolment preferred
College Diploma in Business Administration and Communication an asset
Minimum 2 years experience in an accounting position with exposure to administrative duties; Real Estate/Property Management environment a definite asset
Good understanding of: Accounting principles, Credit & Collections, Accounts Payable, Job Costing, Administrative leasing/legal procedure
Computer literacy and proficient in use of: Excel and Word

At Cadillac Fairview, we are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Cadillac Fairview is where you can make a difference, and where it all comes together.


At Cadillac Fairview, we believe that people are core to our success. You’ll join a diverse community and award-winning team, where your talent and commitment to excellence are welcomed, valued and respected. Are you up for the challenge?

CF is committed to creating a diverse and inclusive environment. If you need accommodation during the recruitment, assessment, and/or selection process, please notify your HR contact or email

Additional Qualifications

Community College
Accounting is required
Business is required
Business Knowledge and Improvement, Business Acumen
Collaborates with Others, Recognizes Importance of Teamwork
Committed to Customers, Customer Service
Demonstrates Functional Expertise, Analytical Skills