Deal Administrator - Temporary (Maternity Leave)

Zolo - Toronto, ON (7 months ago)

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Zolo, Canada’s most popular tech powered brokerage is looking for a Temporary Deal Administrator to join our Toronto office. The ideal candidate is detail oriented, focused on process and execution, enjoys working with a small yet fast moving team and is deadly on due dates. This role involves frequent engagement with agents and customers, so superior customer service skills are a must.

You are:
An exceptionally experienced Real Estate Office Admin
Able to manage Deal transactions with ease
Comfortable at processing a high volume of real estate transactions
Accurate in updating property listings on TREB
Extremely responsive and professional with corresponding with other Brokerages, Lawyers, Builders and Realtors
Eager to follow up on closing and commissions
Thorough when calculating commissions for real estate transactions
Diligent in preparing trade record sheets and files as well as preparing and sending commission invoices internally and externally
Excited as our agents are to closing out the deals when deals are closed
A Bookkeeping wizard
Organized and able to prepare bank reconciliations for all Trust Accounts
Timely when it comes to managing and processing accounts payable for agent commission payments
Detailed at preparing journal entries related to deal processing
Eager to assist our Accountant in month end closing procedures - the understanding of full cycle accounting is a great asset
A guru when it comes to Office Management
A great communicator when on the phone answering calls and managing emails along
Thrive at organizing monthly sales meetings
Detailed at maintaining front office and team shared social spaces like the kitchen
Systematic when printing packages for Realtor interviews
Enjoy having fun with your an amazing team!

What you bring to the table:
3-5 years of professional experience
History of working with a finance department
Strong organizational and computer skills
Ability to improve our organizational process and proprietary CRM in order to help develop automated systems
A post secondary degree or near completion
A proficiency in MS Office, Google Apps (gmail), excel
Experience working with a CRM, Strong interpersonal skills

Things we bring to the table:
Competitive compensation
A start-up driven by changing the status quo, being positively competitive and moving the needle
Experienced leadership
Extremely fast moving
Family friendly - never miss a family event or dinner