Job Description: Bookkeeper/Office Administrator
Summary: The Bookkeeper/Office Administrator will be responsible for supporting the bookkeeping needs of Alture projects in a professional, timely, and organized manner with specific consideration to recording journal entries, supporting bank reconciliations, invoice payment and preparing net rent settlements.
Knowledge, Skills and Experience Requirements: The Bookkeeper/Office Administrator will have an academic and/or applied background that includes the following:
A minimum Bachelor degree or equivalent and minimum 1 year of bookkeeping experience in a small to medium sized company
Proficient with Microsoft Excel, knowledge of administrative and clerical procedures and systems such as Microsoft Office (including Excel), managing files and records, copy machine, etc.
Intermediate to advanced knowledge of Quickbooks accounting software a requirement
Strong work ethic, sense of responsibility and confidentiality
Strong decision making, communication (both verbal and written), and analytical skills
An organized self-starter who is attentive to detail and able to work independently
Accurate and fast keypunch ability and good aptitude with numbers
Ability to regularly interact with staff and management to provide or obtain related information
Ability to prioritize work and manage multiple tasks, likely with competing priorities
Ensure invoice information is accurate and match invoices to supporting documentation such as purchase orders and commitments
Enter invoices into Quickbooks, distribute and track invoices for approval
Maintain the integrity of the General Ledgers through timely bank/credit card reconciliations and
recording of journal entries
Preparing and emailing out the monthly net rent settlements
Communicate with internal & external stakeholders to ensure strong relations are maintained
Assist with preparation of audit information and support
Handle special projects, responsibilities and other duties as assigned by Management
Scheduling and coordinating meetings and supporting the President’s appointments & travel arrangements
Organizing and optimize the filing systems
Answering incoming calls and other receptionist duties
Ensure operation of equipment by completing preventive maintenance requirements and calling for repairs as needed
Ordering office supplies when needed
Reporting: The Bookkeeper/Office Administrator will report to the Director/Controller Finance and directly support the Staff Accountant, in providing timely and accurate numbers for the various Alture projects and companies.
Performance Evaluation: The Bookkeeper/Office Administrator will be evaluated on the following:
Timely and accurate bank/credit card reconciliations and journal entries into Quickbooks
Timely and accurately preparing the monthly net rent settlements
Improving the efficiency of payment processing
Managing the President’s appointments & travel arrangements
Position Performance and Evaluation: The position compensation and evaluation will be completed on an annual basis with quarterly performance reviews.
Job Type: Full-time