Bookkeeper / Office Administrator

Alture Properties Ltd - Burnaby, BC (30+ days ago)

Apply Now

Job Description: Bookkeeper/Office Administrator

Summary: The Bookkeeper/Office Administrator will be responsible for supporting the bookkeeping needs of Alture projects in a professional, timely, and organized manner with specific consideration to recording journal entries, supporting bank reconciliations, invoice payment and preparing net rent settlements.

Knowledge, Skills and Experience Requirements: The Bookkeeper/Office Administrator will have an academic and/or applied background that includes the following:
 A minimum Bachelor degree or equivalent and minimum 1 year of bookkeeping experience in a small to medium sized company
 Proficient with Microsoft Excel, knowledge of administrative and clerical procedures and systems such as Microsoft Office (including Excel), managing files and records, copy machine, etc.
 Intermediate to advanced knowledge of Quickbooks accounting software a requirement
 Strong work ethic, sense of responsibility and confidentiality
 Strong decision making, communication (both verbal and written), and analytical skills
 An organized self-starter who is attentive to detail and able to work independently
 Accurate and fast keypunch ability and good aptitude with numbers
 Ability to regularly interact with staff and management to provide or obtain related information
 Ability to prioritize work and manage multiple tasks, likely with competing priorities

Responsibilities:
Bookkeeper:
 Ensure invoice information is accurate and match invoices to supporting documentation such as purchase orders and commitments
 Enter invoices into Quickbooks, distribute and track invoices for approval
 Maintain the integrity of the General Ledgers through timely bank/credit card reconciliations and
recording of journal entries
 Preparing and emailing out the monthly net rent settlements
 Communicate with internal & external stakeholders to ensure strong relations are maintained
 Assist with preparation of audit information and support
 Handle special projects, responsibilities and other duties as assigned by Management
Office Administrator:
 Scheduling and coordinating meetings and supporting the President’s appointments & travel arrangements
 Organizing and optimize the filing systems
 Answering incoming calls and other receptionist duties
 Ensure operation of equipment by completing preventive maintenance requirements and calling for repairs as needed
 Ordering office supplies when needed

Reporting: The Bookkeeper/Office Administrator will report to the Director/Controller Finance and directly support the Staff Accountant, in providing timely and accurate numbers for the various Alture projects and companies.

Performance Evaluation: The Bookkeeper/Office Administrator will be evaluated on the following:
 Timely and accurate bank/credit card reconciliations and journal entries into Quickbooks
 Timely and accurately preparing the monthly net rent settlements
 Improving the efficiency of payment processing
 Managing the President’s appointments & travel arrangements

Position Performance and Evaluation: The position compensation and evaluation will be completed on an annual basis with quarterly performance reviews.

Job Type: Full-time

Experience:

  • quickbooks: 1 year (Required)

Location:

  • Burnaby, BC (Preferred)

Language:

  • English (Required)