Manager, Records & Property - Hamilton Police Service

City of Hamilton - Hamilton, ON (30+ days ago)

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The Hamilton Police Service (HPS) provides policing to over 540,000 residents in the City of Hamilton. In 2018, HPS answered over 199,430 emergency calls for assistance from our community. We have over 1,240 employees in Sworn and Civilian roles. Our mission is to be a trusted partner in delivering public safety.





Job Title: Manager, Records & Property

Reports to: Chief Administrative Officer (CAO)

Primary Job Location: Central Police Station, 155 King William St, Hamilton, ON

Hours of Work: Monday to Friday 8:30 a.m. to 4:30 p.m.

Salary Range: $115,242 – $135,579 per annum

Posting Date: February 12, 2020

Application Deadline: February 26, 2020


Hamilton Police Service is proud to serve and protect Hamilton’s 545,000 residents in partnership with our communities. Our Service is guided by our mission, vision and values in making Hamilton a safe place to live and work.

The Hamilton Police Service is looking for a highly motivated leader with a developed strategic vision to join our Service. Reporting to the Chief Administrative Officer (CAO), the Manager of Records & Property is responsible for ensuring the collection, integrity, quality and appropriate release of the Service’s information, including accountability for the Freedom of Information (FOI) function.

The Manager is responsible for the (1) Records Management/FOI Department and the (2) Property & Evidence Department. The Manager is thoroughly involved with the development and implementation of plans, policies, procedures and standards pertaining to records management, access to information within the Hamilton Police Service (HPS), and for the safe, secure and effective storage, retention and disposal of all Property & Evidence (including found property, firearms, currency, drugs, hazardous goods and valuables).

Some other general duties include:
Ensuring compliance and access to information consistent with legislative requirements and best practices; effective management and maintenance of all records systems
Managing the Records Business Centre and FOI section to meet the information needs
Ensuring the provision of a comprehensive property & evidence management system with the ability to track and account for all items of property
Overseeing the Branch’s operating budgets and assigned capital projects, including authorizing expenditures
Coaching, developing and managing the Branch’s team
Developing and executing annual and multi-year work plans to support the HPS in the successful implementation of its business plan and long-term objectives
Researching, identifying and recommending best practices and opportunities for continuous improvement, including: new systems, system upgrades or tools
Developing and implementing training across the Service to ensure Branch standards are met
Preparing and responding to audits of all related systems, finances and procedures, and fulfilling all regulatory and internal reporting requirements
Representing the interests of HPS as a member of various committees, including but not limited to the Provincial CPIC Advisory Committee, the Law Enforcement & Records Managers Network (LEARN) and the Ontario Association of Chiefs of Police (OACP) Property & Evidence Management sub-committee.

EDUCATION: Successful completion of a minimum three (3) year University Degree or Community College Diploma in Computer Science/Business Administration, Records Management, Business Information Systems or a related discipline.

EXPERIENCE: A minimum of ten (10) or more years of related work experience. Previous supervisory or management experience required.

Valid Class G Driver’s License, or the equivalent, with no more than six (6) accumulated demerit points, permitting you to drive an automobile in Ontario with full driving privileges

Possess in-depth knowledge of legislation impacting records management and property & evidence management, including the CCC, YCJA, Identification of Criminals Act, Pardons processes, Police Services Act, Employment Standards Act, MFIPPA, appeal processes, judicial reviews, etc.
Possess strong leadership and change management skills, with the demonstrated ability to effectively manage and motivate a large team
Demonstrate excellent verbal and written communication and interpersonal skills, including the ability to establish and maintain effective working relationships with staff members, police personnel, the private sector and the general public, and work effectively as part of a team
Excellent problem solving, decision making and conflict resolution skills - Ability to adapt to and manage change
Experience with business case preparation, cost/benefit analysis and budget preparation, and demonstrated project management skills

Applications (i.e. cover letter and resume – all one document) are to be submitted via the City of Hamilton Careers website before 11:59 PM on February 26, 2020. If you are interested in this position, please apply through the City of Hamilton careers page at

We thank all applicants, however, only those candidates selected for testing and/or an interview will be contacted. No phone calls or emails please. We are unable to respond to all applicants. The Hamilton Police Service is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation for testing, interview, or employment purposes.

If hired, the incumbent shall comply with all Health and Safety Policies and Practices for their position and the workplace. By applying, you agree that the statements made by you are true, complete, and correct to the best of your knowledge. Further, you understand that any falsification of statements, misrepresentations, and/or deliberate omission or concealment of information may be considered just cause for dismissal.