Marketing and Office Assistant

Tourism Langley - Langley, BC (30+ days ago)

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MAIN DUTIES AND RESPONSIBILITIES

  • Administrative support to the Executive Director.
  • Maintain office calendars by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Assisting with project management
  • Draft documentation for the Executive Director such as press releases, board minutes, reports and more.
  • Help create and maintain policy and procedure manuals.
  • Maintain an organized filing system of paper and electronic documents.
  • Recording meeting discussions.
  • Bookkeeping duties such as invoice tracking, accounts payable and receivable, bank deposits and monthly internal financial reporting.
  • Support on the delivery of marketing programs where needed.
  • Assist with social media presence.
  • Process mail.
  • Maintain a database of stakeholders.
  • Communication with stakeholders through an email marketing platform.
  • Help with updates as needed to the Tourism Langley website.
  • Manage enquires received via phone, email and social media messaging.
  • Scheduling of seasonal staff.
  • Reconcile and submit expense reports.
  • Maintain company vehicle.
  • Organize storage areas; inventory/order office supplies and other items working within assigned budget.
  • Maintain the effective operation and upkeep the office equipment, including photocopier, fax machine, printers, computers and telephones.
  • Attend public functions and tourism events at the direction of the Executive Director.
  • Other duties as from time to time required by Tourism Langley.
  • Uphold a strict level of confidentiality.

Qualifications and Skills Required

  • Minimum 3 years of experience in a similar role.
  • Bookkeeping (Sage Accounting software).
  • Strong organizational, project management and problem-solving skills,
  • Excellent communication and multitasking skills.
  • Administration knowledge of clerical procedures and of all Microsoft Office programs, including spreadsheets, databases, word processing and graphic presentation software.
  • Excellent customer service skills.
  • Excellent writing and editing skills, meeting minute transcribing.
  • An ability to be timely and meet assigned deadlines with minimal supervision.
  • Proficiency in collaboration and delegation of duties.
  • Positive attitude.

Application Process

If you are currently exploring a new career challenge, please apply with your salary expectations. Only those candidates who will be interviewed will be contacted.

Job Type: Full-time

Experience:

  • office assistant: 3 years (Preferred)

Language:

  • English (Required)