Administrative Assistant - Intellectual Property

Gowling WLG - Calgary, AB (30+ days ago)

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At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.


With unmatched expertise in patents, trademarks, brands and designs, copyright, advertising, Intellectual Property litigation, our Firm has been winning cases for clients around the world for over 125 years. Our Intellectual Property Group offers exceptional representation in a dynamic and competitive market.

Our Administrative Assistant will provide excellent administrative support to our professionals, law clerks, and legal administrative assistants. The successful candidate will bring excellent attention to detail, prioritization skills, and thrive in a team environment.


Receive and coordinate all pre-bills, invoices, write-offs, and accounting forms that including trust transfers and deposits;
Process foreign associate invoices;
Maintain our client contact system with up-to-date information for invoicing purposes and file correspondence;
Work proactively in the day-to-day support of the Intellectual Property Group ensuring important deadlines are met;
Use initiative and good judgement to relieve the professionals of administrative detail;
Other duties as assigned.


Administrative and basic accounting experience is required;
Experience in a law firm is preferred;
Strong computer skills including proficiency with Microsoft Office Suite;
Excellent verbal and written communication skills;
Strong problem solving skills, including a proven ability to set priorities and work strategically;
Excellent interpersonal skills with the ability to work effectively with other staff and professionals;
Ability to handle a heavy and varied workload;
Exceptional organizational skills;
Ability to prioritize and support multiple individuals simultaneously, redefining priorities as required;
Strict commitment to confidentiality and utmost professionalism.

Gowling WLG is proud to offer equal employment opportunities.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.