If you are a professional individual dedicated to client service and would like to be a part of an enthusiastic and diverse team, we have the opportunity for you!
As a Judicial Clerk, you will represent the administration of the Court in a responsible and professional manner that reflects the fair and equitable delivery of justice in Alberta. The shifting priorities between the courtroom and assisting the public and lawyers at the front counter make this a fast-paced and dynamic role.
Key responsibilities consist of court, front counter and administrative duties including, but not limited to:
Managing the pre-court preparation, organization, and review of files
Calling court to order, checking in counsel and witnesses, organizing and calling cases, swearing witnesses/interpreters, and recording courtroom proceedings with digital recording equipment
Retrieving, cataloguing, and securing all court exhibits
Ensuring that records and all orders made by the Court are accurate, endorsed, and data from court endorsements is properly entered into our databases: Justice Online Information Network (JOIN) and Civil and Sheriff Entry System (CASES)
Timely preparation and distribution of release documents, summons, warrants for arrest and other court documentation
Ensuring bail refunds and witness/interpreter payments are completed in a timely manner
Accepting payments for release, ticket fines and filing fees and explaining court documentation to the public
Exercising your role as a non-presiding Justice of the Peace, by conducting administrative bail releases, explaining terms of release to offenders in custody and completing bail assignments
Providing assistance and information to the public and legal community at the front counter and on the phone
General office duties including, managing the telephone, fax, and incoming mail
Data entry and processing of all Civil and Criminal Court Orders
Travel to circuit court to provide onsite paralegal support to the Courts and to frontline operations
The ideal candidate will possess:
A proven ability to successfully handle high-volume, fast-paced environments
Outstanding interpersonal and communication skills
A high degree of independency and strong problem solving skills
Exceptional attention to detail and a high degree of accuracy
Excellent time management and organizational skills
The ability to adapt to changing environments and thrive under pressure
Excellent keyboarding skills
Flexibility to work over-time
Judicial Clerk: A high school diploma plus a minimum of six months of related experience (such as in a courthouse, law firm, or in office administration).
Proficiency using Microsoft Word is also required.
Sr Judicial Clerk: A high school diploma plus a minimum of two years of related experience, including 18 months of directly related experience as a Judicial Clerk, as well as the successful completion of the departmental para-legal program.
Proficiency using Microsoft Word is also required.
A Legal Assistant / Paralegal certificate or diploma will be considered an asset.
Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN) database, or the digital recording system (FTR) are also considered assets.
Equivalencies will be considered on the basis of: one year of related experience for one year of related education OR one year of related education for one year of
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: http://psc.alberta.ca/APSCompetencies
The successful candidate will demonstrate the following competencies:
Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.
Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.
Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.
Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
Other Relevant Attributes: Capability for public speaking; ability to navigate high-volume, fast-paced workloads; capacity to manage tight and coinciding timelines
Judicial Clerk: $1,616.31 to $1,970.04 bi-weekly ($42,185.69 to $51,418.04 annually)
Sr Judicial Clerk: $1,902.55 to $2,335.00 bi-weekly ($49,656.65 to $60,943.50 annually)
This is a full-time, permanent position located in Lethbridge, AB, working 36.25 hours per week. Some over-time will be required.
Regular travel to circuit court locations will be required. The successful candidate must have a valid Class 5 Driver's Licence, a reliable vehicle, and be prepared for driving during normal or adverse weather conditions.
This position requires the successful candidate to obtain a Justice of the Peace appointment. Canadian citizenship is required in order to obtain Justice of the Peace appointment.
This position requires extended periods of sitting and/or standing and the ability to lift files/exhibits up to 25 lbs.
Final candidates for this position will be asked to undergo security screening.
This competition may be used to fill current and future vacancies, across the Government of Alberta, at the same or lower classification level.
What we offer:
Comprehensive benefits plan: http://www.psc.alberta.ca/employees/doclist7.cfm
Pension plan: http://www.pspp.ca/
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
How to Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements. In addition to your resume, a cover letter is required, and both will be used as a screening tool to assess your proofreading abilities and your attention to detail.
In your cover letter, please clearly identify your knowledge/experience with Microsoft Word, as well as briefly describing how your education and experience meet our advertised requirements, preferences, and assets.
In your resume, please include date ranges (month and year) associated with all education and work experience. Please also indicate whether your work experience was casual, part-time (PT) or full-time (FT).
Ex: Legal Assistant: January 2016 - June 2019 (FT, 5 eight-hour shifts/week).
Please submit your application online. To apply online, you will be required to have an online account: https://www.alberta.ca/navigating-online-jobs-application.aspx
As only one file can be uploaded to your online application, please ensure your cover letter, resume and any other related documents are combined into and submitted as one file, using the following naming convention: Last name, First name_JobID #.
If you are unable to apply online due to technical difficulties, please submit a description of the technical difficulties along with your cover letter and resume, quoting the Job ID # 1056446 to Tetyana Adamyk by email at Tetyana.Adamyk@gov.ab.ca.
Please provide a valid email address with your application as interview invitations are most often sent out via email.
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
https://www.alberta.ca/iqas-overview.aspx. It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Tips for Applicants: https://www.alberta.ca/alberta-public-service-hiring-process.aspx
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only the most suitable candidate(s) will be selected from this competition.