Contracts Clerk

Community Living BC - Courtenay, BC (30+ days ago)

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If you are looking for an opportunity to contribute your experience, knowledge and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia CLBC is a crown corporation responsible for arranging supports and services to individuals with developmental disabilities and their families. CLBC employees strive to live our corporate vision of 'Lives filled with possibilities in welcoming communities'. More than just a job, CLBC is about compassion, commitment, contribution, collaboration and community.

The Role:
As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff. Duties include:

Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports as required to managers and CLBC staff;
Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system, including scanning of documents;
Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information;
Producing reports;
Greeting, screening and directing families and persons with developmental disabilities to appropriate office and agency for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances;
Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals;
Liaising with Quality Service Analysts for initial, renewal and modification contracts;
Verifying that back-up and source documents are accurate, complete and compliant and are approved by appropriate spending authority in accordance with CLBC policy and procedure;
Resolving transactions which are not in compliance, referring complex transactions to supervisor;
Processing invoices in preparation of invoice entry by the Accounts Department;
Liaising with service providers and Quality Service Analysts to assemble and prepare, as directed, all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements;
This is the role for you if you are an administrative professional that:

enjoys working collaboratively
has excellent listening skills
is able to clearly communicate to a wide range of individuals
has excellent attention to detail
has strong organizational and time management skills
is able to manage several concurrent tasks

Qualifications:
Grade twelve diploma or equivalent education
A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position e.g. payroll, accounts payable, accounts receivable, bookkeeping.
Strong MS Word and MS Excel skills
Preference may be given to candidates with experience processing contracts.

Additional Info:
This is an auxiliary position. Auxiliaries may cover vacancies or maternity, vacation, sick, or long-term leaves of varying lengths.
Eligibility: Open to internal and external applicants

Term/Status: Temporary - anticipated 70 hours bi-weekly to March 2020
Classification/Salary: Clerk 11 - Starts at $23.82 per hour

Successful applicants are subject to a Criminal Record Check Criminal Records Review Act.

Note: An eligibility list may be established.

Closing date: November 26, 2019

Apply now! Submit a resume and cover letter online to the attention of Jaimie Willows. Resumes received by email or other methods will not be considered.

Community Living BC is an equal opportunity employer.