Secretary II - Mental Health & Addictions

Nova Scotia Health Authority and IWK Health Centre - Sydney, NS (30+ days ago)

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Req ID: 38935
Location: Eastern Zone, Cape Breton Regional Hospital
Company: NSHA
Department: 3000891 MHA EZ Rehab Services Admin
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Union Status: Admin Professionals Bargaining Unit - CUPE
Posting Closing Date: 28-Aug-19

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities
Reporting to the Manager, Mental Health & Addictions, the incumbent will work in an outpatient clinic which provides service to adults diagnosed with a mental health and/or substance use disorders. The position requires a high degree of sensitivity to persons and families dealing with mental health and/or substance use disorders, many of whom may experience significant stress and crises in their lives.

The Secretary will be required to perform a wide variety of secretarial and administrative duties.

Providing administrative and clerical support to the Outpatient Mental Health & Addictions clinicians and staff
Registering clients through Meditech and arranging appointments
General secretarial duties (processing mail, composing routine correspondence, typing, transcribing dictation, filing, arranging meetings maintaining mail lists, maintaining petty cash, ordering office supplies, faxing, collating, photocopying and answering the telephone)
Maintaining clinical records in the satellite clinics according to policy and procedures of Health Records
Attending meetings, taking and transcribing minutes
Dealing with the public and departments/agencies within and outside the organization
Completion of daily time sheets
Other related duties (such as assisting with virtual care and e-mental health).

Qualifications
Completion of Grade XII plus graduate of a business, office information technology, medical office assistant, secretarial course or equivalent combination of education and experience
Typing speed of 50 w.p.m.
Minimum of three (3) years' experience in mental health & addictions
Demonstrated proficiency in transcribing clinical information
A high degree of proficiency with a variety of office software including word processing, spreadsheet applications
Demonstrated interpersonal and communication skills applicable to this client base (in person and by telephone)
Excellent organization and time management skills
Demonstrated initiative, ability to set deadlines without sacrificing work standard
Competencies in other languages an asset, French preferred
Successful external applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any associated costs as a condition of employment.

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work
Permanent Full-time (100%); 70.00 Hours Bi-weekly.
Travel to other sites is required and must have access to reliable vehicle
Salary Information

Secretary ll (CL7):
$21.1967 - $23.7159 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number
Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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