Legal Administrative Assistant

Taggart Group - Ottawa, ON (30+ days ago)

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Job Title: Legal Administrative Assistant
Reports to: Taggart Group Legal Counsel
Company: The Taggart Group of Companies
Location: 3187 Albion Road South, Ottawa, Ontario
Date: September 6, 2019

Work Description:
The Legal Administrative Assistant is responsible for carrying out administrative legal duties as set out by the Taggart Group Legal Counsel. All responsibilities must be performed in a manner consistent with the Taggart Group of Companies’ vision, mission, and must comply with all company policies and procedures. The Legal Administrative Assistant, in coordination with the Taggart Group Legal Counsel, is responsible for carrying out policies and procedures that support the strategy and goals of the Taggart Group of Companies and its affiliate companies.

Major Responsibilities:
Assisting legal professionals within all practice areas: Business Law, Real Estate Law, Employment and Labour Law, and Leasing.
Drafting and preparing letters, memos and correspondence as directed.
Maintaining hard copy and electronic files for legal professionals and assistants.
Coordinating administrative tasks, such as the opening and closing of files, follow-up with clients and scheduling meetings.
Processing billable and non-billable time and invoices.
Scanning, copying and filing as required.
Performing general office and clerical duties as required.
All other duties as required.

Statement of Qualifications:
Completion of post-secondary education. Completion of law clerk or legal administration diploma would be considered an asset.
Two or more years of experience in an administrative role is required.
Strong capabilities with Microsoft office (Word, Excel, Outlook, PowerPoint, Office 365).
The candidate must have strong interpersonal skills and be a team player, open and flexible with change as this role will continuous evolve.
Strong customer service orientation with the ability to communicate effectively.
Flexible and open to providing coverage in all practice areas of the firm.
Exceptional attention to detail, with the ability to produce high-quality work under tight timelines.
Ability to maintain confidentiality.
Ability to prioritize and redefine priorities as required.
A strong sense of initiative is required as the candidate will also work independently on a regular basis. Personal accountability, attention to detail, and organizational skills are essential.
File and data management expertise is vital in this role; the candidate must have strong organizational skills to effectively manage all legal documents and maintain accurate records.
Physical/Sensory Effort/Work Environment

Providing service to several people or departments, working under many simultaneous deadlines.
Sitting or Standing for long periods of time at workstation.
Application

All candidates are asked to apply via the following link: taggartgroup.bamboohr.com/jobs. Any questions regarding the position can be directed to careers@taggart.ca.

We thank all candidates for their interest, however only applicants selected for an interview will be contacted.

Accommodation

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, sexual orientation, age, marital status, physical or mental handicap, or financial ability.

In accordance with the Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to hr@taggart.ca with your request. Your information will be treated as confidential.