HR Coordinator

McMaster University - Hamilton, ON (30+ days ago)

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McMaster University’s Faculty of Health Sciences (FHS) is unique as the only Canadian university that combines, in one Faculty, schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, bachelor of health sciences, physician assistant and postgraduate health sciences education. With over 2000 staff members, 850 full-time and 2600 part-time faculty members, the Faculty thrives on its inter professional and collaborative approach to healthcare and learning.

The Faculty of Health Sciences Human Resources Office, in collaboration with Human Resources Services, provides leadership, advice, support and resources to faculty and staff to foster the creation of an environment that is inclusive, diverse and engaging.

Job Summary:
**Please note this role is a 4 month contract position**
Reporting to the Associate Director, FHS Human Resources, the Human Resources Coordinator provides a range of human resource support services to the Faculty of Health Sciences community. This multi-incumbent role is responsible for delivering excellent service and HR administration for a diverse and complex Faculty in a timely, accurate and uninterrupted manner. The Human Resources Coordinator applies a working knowledge of human resources best practices and functions to effectively support the FHS HR department, department HR administrators, managers, and the Faculty’s various employee groups such as MUFA, Clinical Faculty, TMG, Unifor, Postdoctoral Fellows, Clinical Fellows, Clinical Scholars, MUALA, Research Associates, and Interim employees. The Human Resources Coordinator verifies data in an accurate and timely fashion in accordance with government legislation, University policy and established processes and procedures.

Provide transactional support to the FHS HR Team
Enter payroll data such as set up of non-benefit eligible hires, special premium payments, combo code changes, voluntary deductions, additional pay, terminations, extensions, transfers, schedule changes, 3-month LTD enrolment and status changes
Responsible for the entire leave of absence process for all type of leaves (MLOA, LOA, PAS)
Responsible for the data entry in payroll and job data for Faculty and Clinical Faculty research leaves and return from leaves
Review pay related submissions for appropriate authorization, completeness and compliance with government legislation and University policy
Calculate payments such as retroactive earnings and deductions for leaves of absences
Ensure accuracy of entry by reviewing and analyzing pay processing audit reports and making corrections as necessary
Maintain employee information in the HRIS by adding, deleting, and/or amending information such as employee status changes, name changes, address changes, benefit changes, work/study/permanent resident permits, and banking information, etc. and verifying amendments
Preparation of Unifor offer of employment letters, extensions, career growths, transfers and lay-off letters (3 types), priority hire and priority placement
Create new hire packages for benefit eligible employees
Issue new employee IDs and enter into HRIS demographic information. Email new employee and department welcome letter containing the bar code id so employees can set up their MacID
Track probation period of new employees and notify departments/managers when reviews must be complete
Communicate with internal and external customers in person, via telephone and through email.
Is the initial point of contact to clients for accurate and professional human resources and pay and benefit related advice in person, by telephone or by email.
Communicate policy and legislative requirements as appropriate to support the HR and payroll function
Deal with sensitive or personal information in a confidential and professional manner
Other duties as assigned including special projects

  • University degree with a focus in Business Administration/Human Resources and/or completion of HR Certificate program preferred
  • Certified Human Resources Professional Designation (CHRP) or Certified Payroll Manager (CPM) is an asset
  • 3 years of human resources and/or payroll experience preferably as an HR generalist
  • Experience in a unionized environment is preferred
  • PeopleSoft experience is preferred
Leadership Effectiveness:
McMaster’s core leadership capabilities are designed to nurture employee engagement through best people practices. All leaders will demonstrate these Leadership Capabilities by: Taking a Strategic Approach; Communicating and Collaborating; Developing People; Investing in Relationships; Championing Change and Innovation; and Driving Results.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.