Administrative Assistant

KW Elite Real Estate Coaching - Metro Vancouver Regional District, BC (30+ days ago)

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We require an experienced Administrative Assistant with experience in the Real Estate industry, having a real estate license is preferrable and Admin experience essential. We are a Greater Vancouver Real Estate team and looking for a self-starter who is able to grow with our businesses. We are open to flexible working hours and days as well. Compensation is based on experience.

Some of the responsibilities within this role are:

-Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers' disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
-Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.
-Input all listing information into MLS and marketing websites and update as needed.
Submit all necessary documentation to office broker for file compliance.
-Input all necessary information into client database and transaction management systems.
-Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
-Regularly update & maintain communication with clients, newsletter email out, upcoming appreciation event details, etc.
-Input all client information into client database system.
-Schedule 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.
-Create & regularly prepare all buyer & seller consultation packages.
-Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.
-Manage & update agent website(s), social media and online listings.
-Regularly assist agent to manage & enhance agent's social media presence.
-Track & coordinate all inbound leads from websites, social media & other online sources.
-Regularly obtain client testimonials for websites, social media & other marketing materials.
-Oversee all aspects of the administration of the agent's business, this is a key component of the role, you must be computer/tech savvy and you are the Administration Manager
-Create & update a business operations manual and all job descriptions/employment contracts for any future hires.
-Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires.
-Hold agent(s) on team accountable for conducting all agreed upon lead generation activities.

Please ONLY apply if you have the following:
-Strong computer skills
-Strong multi-tasking skills
-Strong interpersonal skills

-Experience in a real estate office environment an asset
-Proficient in office programs
-Familiar with Dropbox and iPhones
-Proficient with Excel spreadsheets
-Friendly outgoing personality
-Professional appearance and communication skills
-Proven ability to prioritize & manage a variety of tasks at one time
-Organized and detail oriented
-Knowledge of social media applications

Please send us your resume and an introduction if you feel the above is the right role for you.

Part-time hours: 20 per week

Job Types: Full-time, Part-time, Casual

Salary: $20,000.00 to $60,000.00 /year


  • administrative assistant: 1 year (Preferred)


  • Metro Vancouver Regional District, BC (Preferred)


  • Real Estate (Preferred)