Court/Counter Clerk

Government of Alberta - Edmonton, AB (30+ days ago)

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Resolution and Court Administration Services (RCAS) is looking for a highly motivated individual who will provide quality work and is dedicated to client service in Edmonton Provincial Court, Criminal. We have one full-time permanent position available.

The Judicial Clerk is the "frontline" representative for Alberta Justice, Provincial Court-Criminal. This includes dispensing paralegal information and interpretation, simplified for lay people, to a wide spectrum of the public. This position ensures documentation adheres to applicable Rules of Court, federal and provincial statutes, policy directives, the Criminal Code and procedure manuals. In addition, the Judicial Clerk must communicate effectively with lawyers, police, the judiciary and other members of the legal community.

This role must use sound judgement and exercise a high level of responsibility to provide quasi-judicial functions as a non presiding Justice of the Peace by administering oaths, affirmations or taking declarations in conjunction with courtroom/counter duties.

Your key responsibilities will include counter, office duties, and Court cover-off as needed and will be the following, but not limited to:
  • Liaising with judiciary, lawyers, police and general public
  • Reviewing and filing documents in adherence with the Alberta Rules of Court and various Provincial and Federal statutes
  • Providing assistance to the public and legal community at the counter
  • General office duties, including telephone, fax and incoming mail
  • Taking applicable fees and payments as required
  • Reconciling payments on a nightly basis
The ideal candidates will possess:
  • Outstanding interpersonal and communication skills
  • Strong problem solving skills
  • Keen attention to detail and ability to multi-task
  • A high degree of accuracy while meeting high volume demands
  • Exceptional time management skills
  • Ability to adapt to changing environments and ability to handle high stress situations
  • Excellent keyboarding skills
Qualifications

Judicial Clerk: A high school diploma plus a minimum of six months of related experience (such as in a courthouse, law firm, or in office administration).

Senior Judicial Clerk: A high school diploma plus a minimum of two years of related experience, including 18 months of directly related experience as a Judicial Clerk, as well as the successful completion of the departmental para-legal program.

Only candidates possessing Judicial Clerk experience may be considered at the higher classification level and salary.

Equivalencies will be considered on the basis of: one year of related experience for one year of related education OR one year of related education for one year of related experience.

Related experience that will be considered is as follows:
Experience working in a Courthouse

Experience working in a legal environment in roles such as a Paralegal, Legal Assistant or Administrative Support

Experience in office administration

Experience working in a customer service or administrative role

Assets and Preferences will be considered as follows:
Preference will be given to candidates with relevant experience as a Judicial Clerk or as a Legal Assistant / Paralegal.

Experience with MS Office will be considered an asset

A Legal Assistant or Paralegal Certificate or Diploma is considered an asset.

Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are assets.

Experience handling cash or accepting payment from clients as a cashier, or at a counter at a registry or bank will be considered an asset.

To be eligible for appointment as a Justice of the Peace, the successful candidate must be a Canadian citizen.

Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: https://myaps.alberta.ca/Documents/Learning%20and%20Career%20Development/Learning_Competency_%20Model.pdf

The successful candidate will demonstrate the following competencies:

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Other Relevant Attributes: Capability for public speaking; ability to navigate high-volume, fast-paced workloads; capacity to manage tight and coinciding timelines.

Salary

Judicial Clerk: $1,632.47 to $1,989.74 bi-weekly

Senior Judicial Clerk: $1,921.58 to $2,358.35 bi-weekly

Notes

This is a full-time, permanent position located at the Edmonton Law Courts working Monday to Friday for 7.25 hours per day.

This position requires extended periods of sitting and/or standing and the ability to lift files/exhibits up to 25 lbs.

This position requires the successful candidate to obtain a Justice of the Peace appointment. Canadian citizenship is required in order to obtain Justice of the Peace appointment.

Final candidates for this position may be asked to complete a keyboard typing test.

This competition may be used to fill current and future vacancies, across the Government of Alberta, at the same or lower classification level.

Final candidates for this position will be asked to undergo security screening.

What we offer:
Comprehensive benefits plan: https://myaps.alberta.ca/Pages/My-HR/Benefits/Employee-benefits-plans.aspx

Pension plan: http://www.pspp.ca/

Leadership and mentorship programs

Professional learning and development

Positive workplace culture and work-life balance

How to Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements.

In your resume, please include date ranges (month and year) associated with all education and work experience. Please also indicate whether your work experience was casual, part-time (PT) or full-time (FT).
Ex: Legal Assistant: January 2016 - June 2019 (FT, 5 eight-hour shifts/week).

Please submit your application online. To apply online, you will be required to have an online account: https://www.alberta.ca/navigating-online-jobs-application.aspx

As only one file can be uploaded to your online application, please ensure your cover letter, resume and any other related documents are combined into and submitted as one file, using the following naming convention: Last name, First name_JobID #.

If you experience difficulties applying online, you may submit your application via email, quoting the Job ID # in the email subject line, to Olya Fedyshena-Soltis at email: olya.fedyshena-soltis@gov.ab.ca

Please provide a valid email address with your application as interview invitations are most often sent out via email.

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
https://www.alberta.ca/iqas-overview.aspx It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Tips for Applicants: https://www.alberta.ca/alberta-public-service-hiring-process.aspx

Closing Statement

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only the most suitable candidate(s) will be selected from this competition.

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.