Executive Coordinator

Government of Saskatchewan - Regina, SK (30+ days ago)

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Executive Coordinator - ADM017468

Employment Type: Non-Perm Out-of-Scope
Location(s): SK-Regina and Area-Regina
Ministry: 032 Health
Salary Range: $3,609 - $4,692 Monthly
Grade: MCP.01.

The Connected Care Services Branch in the Ministry of Health is seeking a highly organized and detail-oriented administrative professional to join us for a 14 month term in the role of Executive Coordinator.

As the Executive Coordinator, you will provide senior level administrative leadership and office management support to the Executive Director and Connected Care Services team by:

Managing the Executive Director’s calendar through collaboration, prioritization and scheduling;

Assembling all briefing and background materials for the Executive Director in preparation for meetings;

Monitoring the Executive Director’s emails and redirecting requests to other team members as appropriate;

Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;

Monitoring administrative processes and making improvements across the branch to ensure optimum efficiency;

Training, mentoring and supervising administrative staff within the office;

Drafting, recording, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards;

Participating in and coordinating management meetings including drafting and distributing agendas; recording minutes; and, tracking and monitoring action items to ensure timelines are met;

Managing incoming and outgoing correspondence ensuring proper distribution;

Maintaining manual and electronic filing, bring forward and records management systems;

Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;

Compiling expense information and preparing tracking reports for review; and

Ordering supplies and handling office equipment repairs and furniture replacement.

Ideal Candidate

The ideal candidate will be an experienced administrative professional who is:

Independent and confident in order to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines;

Proficient in managing budget activities and monitoring office expenditures;

Approachable and collaborative in order to build strong working relationships;

Supportive and accountable to ensure quality training and supervision of team members;

An exceptional communicator both verbally and in writing;

Innovative in order to identify and make process improvement recommendations;

Thorough and accurate to ensure quality work; and,

Adaptable in order to meet new challenges as they arise.

Typically, the knowledge and experience required to achieve the above is obtained through:

A combination of formal education in business or office administration, combined with work experience in a similar role;

Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint and Outlook); and

Experience supervising and mentoring staff.

Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups: Aboriginal persons, Persons with disabilities, Visible minority persons

Hours of Work: A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks
Number of Openings: 1

Closing Date: Jul 17, 2020, 12:59:00 AM