Experienced Administrative Assistant Real Estate

REMAX Hallmark Ciancio Group - Markham, ON (30+ days ago)

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Are you a team player who thrives when helping others? Do you PVR Real Estate Reality TV? Do you make your bed every morning? We're excited to announce that we're hiring an Administrative Assistant for our rapidly evolving Real Estate Team. We're looking for a highly professional individual who thrives in a fast-paced environment who provides confident 5-star customer service! The Helping You Move Team @ REMAX Hallmark Ciancio Group Realty is located in Markham and some local travel may be required.

The Administrative Assistant will be responsible for servicing internal and external clients alike with the highest level of customer service. If you have passion and enthusiasm for real estate and strong communication and collaboration skills, we want to meet you!

$38,000 - $45,000 yearly

Prepare update and upload MLS listings, submit showing instructions, maintain listings daily
Compose offers, amendments, suspensions, waivers and notice of fulfillments using WebForms
Prepare listing agreements, privacy agreements and pre-listing packages
Read, monitor and respond to owner’s emails
Screen incoming calls, emails and correspondence while maintaining a professional, courteous and friendly demeanor
Prepare correspondence and presentations as required
Plan and organize meetings, participate in special events
Attend meetings and take minutes
Order office supplies and equipment
Research and coordinate vendor bookings (e.g. sign installation, maintenance person, window washer, photographer)
Provide administrative services for the team, including, but not limited to arranging meetings, monthly expense reports, maintaining an accurate and efficient filing system, typing documents, etc. Answering phones and greeting visitors
Broker Load and input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., prepare offers, amendments, waivers and other related forms/documents
Communicate with Branch Managers, Administrators, and Accounting
Processing incoming deals daily using LoneWolf
Other duties as assigned

3+ years of proven experience in an executive admin or administrative professional role
Post-secondary education in office/business administration or accounting considered an asset
Experience in a Real Estate Brokerage as an Office Administrator preferred, but not required
Proficient with MS Office
Experienced at preparing reports, formatting documents and drafting official letters and correspondence
Positive and friendly customer service approach coupled with exceptional communication skills (both oral and written)
Superior organizational and time management skills
Strong teamwork and collaboration skills required
Ability to multi-task in a fast-paced environment
Some physical effort may be required on an ad hoc basis to assist with special events, staging, etc
About Company

REMAX HALLMARK CIANCIO GROUP accommodates the needs of job applicants throughout its recruitment and selection processes in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodation needs must be provided in advance. To discuss your needs, please contact the Hiring Manager.