Human Resources Coordinator

University of British Columbia - Vancouver, BC (30+ days ago)

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Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Human Resources, Level A

Job Title
Human Resources Coordinator

Department
Human Resources Advising | President's Office, VPA, VPRI, VPH | Central Human Resources

Compensation Range
$4,596.75 - $6,621.58 CAD Monthly

Posting End Date
May 31, 2021

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jun 30, 2022

Job Summary

The Human Resources (HR) Coordinator provides general support and advice on a wide range of human resources management issues for the VP Academic & Provost, VP Research and Innovation, VP Health and President’s Office portfolio. The main functions of the role include full-cycle recruitment activities, job description classification, salary administration, advice and support in the areas of human resources policies and procedures, and efficient and accurate use of the Workday system. The HR Coordinator will also provide general advice in regards to the interpretation of collective agreements and other agreements and handbooks governing conditions of employment.

This role works closely with the other HR Coordinator in the portfolio, and supports the HR team as needed. The HR Coordinator will also provide backup support to the other HR Coordinator within the VP Academic & Provost, VP Research and Innovation, VP Health, and President’s Office portfolio as needed.

Organizational Status
Reports to the Senior HR Manager and works closely with HR Team. Works collaboratively with managers and staff at all levels within the portfolio, and maintains a close working relationship with staff in University Human Resources, Faculty Relations, and Financial Services.

Work Performed

Provides information and advice to unit supervisors regarding interpretations and applications of the CUPE 2950 Agreement, AAPS Agreement, and University Human resources policies. Consults with HR colleagues, referring complex matters to them as required.

Drafts and revises job descriptions for staff and students with unit leaders and supervisors and is responsible for benchmarking and classification process. Ensures current job descriptions for all positions are created, maintained and classified at the appropriate levels. Consults with UBC Total Compensation where appropriate.

Coordinates the job posting and recruiting processes for student and staff roles, including drafting and posting employment opportunities, compiling of received applications (shortlisting applicants), providing support with behavioural interviewing processes, reference checks, and transactional process for recruitment in Workday. Ensures that requirements of the collective agreements are met, recruiting processes are followed and that applicants are treated in accordance with University human rights and equity policies.

Provides information and general advice to client departments relating to layoff, termination, or internal placement procedures involving CUPE 2950. Identifying and referring more complex issues to the HR team, as required.

Actively tracks and reviews the various staff and administrative faculty appointments across the portfolio. Monitors duration of various appointments to ensure any applicable requirements of collective agreements are met and contracts are extended as needed.

Serves as a subject matter expert for HR business process transactions in Workday. Provides advice to management and staff on Workday processes, reporting, and resources. Provides system training as required.

Advises client departments on salary administration for all staff groups, union and non-union including authorization of salary increases up to the midpoint. Actively monitors, and identifies gaps in salary administration. Coordinates with managers to ensure employees are receiving salary increases and progressions in accordance with collective agreements.

Provides information and general advice to management and staff, regarding legislation affecting the work place (e.g. Employment Standards, Human Rights Code, and Freedom of Information).

Responds to queries and provides training and guidance on the Workday system. Ensures employee data integrity and timely submission and approval of transactions. Provides ongoing feedback to technical support.

Participates in project work and HR initiatives as required.

Supports the other HR Coordinator within the portfolio during peak periods and acts as backup for vacation coverage.

Performs other related duties.

Consequence of Error/Judgement
Inappropriate advice or inaccurate information provided to client may result in the filing of grievances, arbitration processes, or the initiation of litigation. Any of these outcomes may have significant financial consequences for client departments, may have a negative impact on the University's relationship with unions and associations and/or may contribute to an unfavorable public image of the University. Failure to deliver services to departments in a timely and accurate manner may result in a disruption of client department operations and dissatisfaction with the HR department.

Supervision Received
Works under the general supervision of the Senior HR Manager and in accordance with established principles and methods. Collaborates with the other members of the HR team in the unit as needed. Works closely with departmental management teams and guidance may be provided from the Compensation, Faculty Relations and Employee Relations teams.

Supervision Given
N/a

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience.

Preferred Qualifications

Human resources experience preferably in a complex, unionized environment. Thorough knowledge of current Human Resources Management practices. Knowledge of provincial and federal legislation governing employers' Human Resources practices. Knowledge and experience with a coaching model to influence and advise client units. Working knowledge of Workday an asset. High attention to detail and accuracy is vital for the role.
Effective oral and written communication skills. Proven ability to work in a team and collaborate with others. Ability to establish and maintain supportive working relationships with client departments, union and association representatives. Ability to exercise tact, discretion, and judgment required. Proven ability to be flexible, confident and self-motivated. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to travel on and off-site unit locations. Ability to effectively manage multiple tasks and priorities.