Date Posted: March 5, 2021
Location: Edmonton, Alberta
Accounts Payable processing- 45%
Receive vendor invoices, attach approved POs and signed packing lists (bills of lading).
Code and post all vendor invoices to the General Ledger after Accounting Lead’s review.
Send posted invoices to managers’ for their review and approval.
E-mail managers about issues, resolve those issues and make adjusting entries in accounting system as needed.
Update which invoices are approved in the Weekly Vendor Payment listing to ensure that only approved invoices are targeted for payment.
Accounts Payable and Vendor Management- 45%
Monitor AP inbox daily for incoming e-mails.
Respond to vendors’ and employees’ inquiries in a timely fashion.
Reconcile vendor statements and make requests for any missing invoices.
Make bill payments.
Credit Card Processing – 10%
Collect all company credit card receipts and reconcile to credit card statement, code, attach PO, post in accounting system.
Ensure there is enough space for purchases on credit card
Education and Experience
Certificate or Diploma in Bookkeeping or Accounting
0-1 year experience in an accounting/ finance role
Previous accounting background with sound accounting knowledge in order to understand concepts and apply knowledge when coding and posting invoices.
Previous office job experience is an asset
Strong computer skills – require intermediate/advanced knowledge of MS Suite, especially Excel (formulas, data filters, pivot tables)
Experience in energy, oil and gas, engineering services or related industry is an asset
Job Related Abilities
Excellent communication skills – written and phone
Ability to pay close attention to detail and accuracy
Ability to work in a team and in a fast-paced environment
Solid critical thinking and decision making skills
Problem analysis, judgment and problem solving
Ability to multitask and prioritize with solid organizational skills
Ability to work efficiently and effectively under pressure
Goal oriented to achieve targets through self-motivation, persistence and determination
Demonstrate high energy / activity levels
Drive for continuous learning
Self-motivated, persistent and determined
Foster team spirit by working collaboratively with others